POSITION SUMMARY: The Human Resources (HR) Assistant helps with the administration of the day-to-day operations of the organization's Human Resources Department which may include recruitment, hiring, training, employee relations, payroll updates, compensation, and benefits, and managing communications for the HR Department.

ESSENTIAL FUNCTIONS: As part of the day’s regular duties and tasks, a human resources assistant may perform some or all the following:

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources and Organization Executives.
• Compile and update employee records (paper and electronic copies).
• Sort incoming emails and mail for the HR Department; handle outgoing mail for HR.
• Submit online job postings, shortlist candidates, pre-screen candidates, and schedule job interviews
• Coordinate communication with candidates and schedule interviews.
• Assemble, distribute, and track candidate offer packets and required actions.
• Coordinate orientation and training sessions for new employees.
• Assist with initial orientation to newly hired employees; assist with distributing new policies, procedures, and/or forms; Work with new hires to collect necessary paperwork.
• Process documentation and prepare reports relating to personnel activities as assigned (staffing, recruitment, training, grievances, performance evaluations, attendance, leaves, etc.)
• Coordinate HR projects (meetings, training, surveys etc.) and take meeting minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations; Respond to employee policy inquiries; Ensure smooth communication with employees and timely resolution to their queries.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
• Work closely with the HR Director to provide support as needed on highly confidential human resource matters and special projects.
• Interact with benefits providers regarding enrollments and changes in status, track employee enrollment timing, monitor benefit billing, etc.
• Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

· Must have strong communication skills including good listening, speaking, and writing skills.

· Must have strong organizational skills to handle the volume of information and documentation streaming in and out of the HR Department.

· Ability to work well under pressure with confidence and respect.

· Basic knowledge of human resource

· Ability to maintain professional relationships with co-workers, employees, and vendors.

· Data collection and reporting skills.

· Bilingual (English/Spanish) preferred.

· Accuracy and attention to detail.

· Ability to exercise sound judgment, work independently, and handle multiple tasks.

· Intermediate proficiency in Microsoft Office Suite applications (Word, Excel, Outlook, PowerPoint, Publisher, etc.).

· Proficiency in operating a variety of modern office equipment including copiers, computers, andprinters

EDUCATION/EXPERIENCE

- Minimum of an associate degree in Human Resources or in relevant areas like personnel management and business administration. Will consider an equivalent combination of education, training, and work experience.

- To promote to senior-level HR positions in the future, achieving a bachelor’s with specialization in Human Resources will add to priority consideration.

- Must have minimum 3 years’ experience in human resources or in an administrative role.

COMPETENCIES

Oral Communications: Must have the ability to speak clearly and persuasively in positive or negative situations. Listens well and obtains clarification with others to enable accurate communications with clients and staff.

Problem Solving: Must be able to identify and resolve problems in an effective and timely manner. Has the ability to focus on solving conflict not blaming; always keeps emotions under control.

Diversity: Shows respect and sensitivity for cultural and individual differences Ethics: Treats all people, clients, and staff fairly, equally and with respect.

Judgment: Has ability to show sound judgment in decision making process and includes the appropriate individuals throughout the process.

Safety and Security always Follows agency protocol and policy and procedures; reports potentially unsafe conditions.

Physical Requirements: While performing the duties of this job, you may need to sit up to 80% of the time; carry/transport office supplies, equipment, and retention file boxes; move within the office and other locations; drive a vehicle; and lift and or move up to 25 pounds.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, employee records and procedure manuals. Ability to write and use a computer to create routine reports and correspondence. Ability to speak effectively to employees of the organization.

Certificates, Licenses, Registrations: Must have a valid California Driver's License and provide a clean driving record. Must be able to successfully complete the agency hiring process, i.e., pass pre-employment drug testing according to Federal Guidelines, background check and agency provided CPR/First Aid Certification; TB testing is required.

Reports to: Human Resources Director

Good Samaritan Shelter is a non-profit, community-based organization and depends on every staff member doing what needs to be done to serve the community and clients. On occasion, you may be asked to perform job duties outside of your normal assignments on an as-needed basis.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Human Resources: 1 year (Preferred)
• Leadership Experience: 1 year (Preferred)

Work Location: In person

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