As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

At the University of Washington School of Social Work, we commit ourselves to promoting social and economic justice for poor and oppressed populations and enhancing the quality of life for all. We strive to maximize human welfare through education, research, and public service. We embrace our position of leadership in the field of social work and join in partnership with others in society committed to solving human problems in the twenty-first century.

The UW and the School of Social Work promote diversity and inclusivity among our staff, faculty and students; we seek applicants for this position who are committed to these principles and whose experiences have prepared them to fulfill our commitment to inclusion and have given them the confidence to fully engage with audiences from a wide spectrum of backgrounds.

The Alliance for Professional Development, Training, and Caregiver Excellence (The Alliance) is a partnership between the UW School of Social Work; Washington State Department of Children, Youth and Families; Eastern Washington University School of Social Work; UW Tacoma School of Social Work and Criminal Justice; and Partners for Our Children.

The Alliance works to increase the capacity of Washington’s social workers, partners and foster caregivers to support community wellness. We provide education and programs in a variety of modalities so that each learner can retain the skills needed to continue to succeed.

The mission of the Alliance is, “Through innovative and accessible training and supports, we empower those caring for and serving families and communities to provide anti-racist, culturally relevant, trauma-informed service.” Learn more at https://risewiththealliance.org/.

The Alliance has an outstanding opportunity for a Statewide Foundational Training Coordinator to join their team.

POSITION PURPOSE

The Statewide Foundational Training Coordinator coordinates the scheduling and logistics for in-person and webinar based learning events, including class set up, scheduling and booking rooms, logistical arrangements for participant travel, room monitoring, administering feedback surveys and coordinating the center’s technology for training delivery. The Training Coordinator works closely with Alliance and contracted trainers to benefit workforce and foster parent training audiences. The Training Coordinator will also work in partnership with the Department of Children, Youth and Families staff, Tribal Partners and others as may be identified to schedule and plan classes based on the Annual Training Plan.

Each year, the Alliance delivers approximately 2,000 trainings per year to foster parents, kinship providers, and WA state DCYF employees. The Statewide Foundational Training Coordinator will schedule and coordinate approximately 200 of those trainings and assist trainers with others. Trainings typically lasts from 3 hours to 4 days. This position requires independent work, with frequent updates and communication, coordination and teamwork. This position can be conducted at one of the Alliance offices in West Seattle, Tumwater, or Spokane.

DUTIES AND RESPONSIBILITIES

Training Scheduling, Coordination and Communication

Coordinate and implement the end-to-end logistics for webinar and in-person learning events for CORE DCYF trainings

Coordinate training scheduling based on annual training plan and committed number of CORE offerings for new social workers, supervisors, after hours staff and others, including identifying and reserving off-site training rooms, and establishing positive relationships with staff at these locations

Collaborate and partner with the Statewide Foundational Administrator and/or Regional Development and Facilitation Supervisors to schedule training events.

Prepare class information for entry into electronic training management systems (internal and Dept. of Children and Family Services)

Manage and communicate about enrollments to Alliance Leadership

Communicate w/ participants about classes, including enrollment status, pre-requisites, cancellations, and refer to the help desk as needed

Arrange interpreters as needed

Secure travel and hotel reservations and provide end-to-end logistical arrangements for participant travel for DCYF staff, including following the approval process and completing all documentation for accounting,

Distribute, collect, and analyze participant survey and evaluation data

Receive attendance logs, record attendance in the training system and store logs for records management and summarize training attendance information

Send pre- and post-learning event communications (e.g., class reminders, surveys, and evaluation reminders)

Track allotments compared to the training plan to make sure training delivery goals are met.

Management of the Learner Experience

Ensure participant experience is optimal in space provided

Keeping learning spaces/tables/laptops organized and accessible to learners

Ensuring participant manuals, activities and facilitator supplied technologies or items necessary for learning are available and operational

Ensure access to services and room/location rules/restrictions are communicated to participants and facilitators

Support the Learner Experience, Quality, and Information Administrator in data collection regarding regional activities used to create monthly, quarterly, and annual reports

Request, organize and maintain headcount reports to maintain accurate records for all regions and learning offerings

In collaboration and consultation with the Learner Experience, Quality, and Information Administrator, design and create visual dashboards and presentations to showcase the impact of learning activities

Training Center responsibilities

Coordinate with DCYF building managers, Area Administrators, and Regional Administrators on matters related to building use, maintenance, safety protocols, and updates, including COVID-19 prevention plans

Monitor training rooms and/or virtual training environments, including some evenings and weekends

Provide on-site technical support for video and audio use and Zoom training delivery, including some evenings and weekends

Manage training materials (e.g. order workbooks, handouts, swag, office supplies) and

Maintain site training rooms, ensure that electronic equipment in working order, including copier/printers, computers, internet access, cameras and microphones used to delivery training

Other Duties as Assigned

MINIMUM REQUIREMENTS

Bachelor's degree in communications, marketing, business, project management, or related field

At least two years of related work experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Demonstrated experience serving in a pivotal role responsible for organizing activities and information.

Experience working in a structured organizational process involving planning and implementing ongoing proactive improvement processes to provide quality outcomes

Knowledge of and experience with scheduling and logistics, customer service, data collection, extraction and reporting

Knowledge and experience with Learning Management System software, online survey tools, project planning, Excel and SmartSheet

Demonstrated understanding of working in a collaborative community environment, building relationships, and managing expectations within those relationships is required

Ability to build relationships, provide assistance, be a resource, work independently and take initiative.

Equivalent experience may substitute for degree requirement

DESIRED QUALIFICATIONS

Ability to connect, engage and collaborate effectively with diverse learners and Alliance partners, including DCYF and tribal communities

A love for teamwork and collaboration with statewide team, balanced with an ability to be self-directed.

Ability to learn, understand and interpret technical data, systems and platforms

Logistical experience scheduling and coordinating resources with multiple complexities

Proficient in virtual and learning management systems (e.g., WebEx, Microsoft Teams, Zoom)

Proficient in Office Applications (e.g., Google Suite, Word/Excel/PowerPoint/Keynote, Survey Tools and Tableau), SmartSheet, and Learning Design Authoring Tools (e.g., Articulate Rise, Storyline) an advantage

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.