Sheriff Record Specialist - Records and ID Job at Maricopa County, AZ
Maricopa County, AZ United States
$18.50 - $20.38 an hour
Posting Date
04/03/23
Application Deadline
Open Until Filled
Pay Range
Min - 1st Quartile - Mid - Max
$18.50 - $20.38 - $22.25 - $26.00
Job Type
Unclassified
Department
Sheriff
About the Position
Now is your chance to join the Maricopa County Sheriff's Office as a Records Specialist. In this role, high importance is placed on ensuring public trust and confidence by providing services that are prompt, efficient and delivered by an individual who considers the impact of their actions on an individual, team, organizational and public service level.
The Sheriff's Record Specialist provides critical, statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality, customer service and attention to detail in order to ensure documents are handled properly and timely. Errors may result in liabilities which include, but are not limited to, loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialist's proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database.
The Sheriff's Record Specialist provides critical, statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality, customer service and attention to detail in order to ensure documents are handled properly and timely. Errors may result in liabilities which include, but are not limited to, loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialist's proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database.
About the Maricopa County Sheriff's Office
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO – become one with us!
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO – become one with us!
POSITION QUALIFICATIONS:
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education
Education
- High School diploma or GED
Experience
- Two (2) years of experience performing office, administrative, and clerical duties.
OR
Combined education and experience qualifications
- Post-secondary education may substitute for the required experience on a year-for-year basis.
Other requirements
- Candidates selected to move forward in the selection process must be able to type a minimum of 30 words per a minute as demonstrated by a typing test certification from a government agency, an employment agency, a college, a vocational school, or a public school system. Certificates obtained from typing sites available on the Internet are not acceptable for verification of typing speed.
- In order to be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.
- Training that may be provided on-the-job: FEMA NIMS – IS100 and 700; Safety; Payroll; PREA.
- Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review.
Our Preferred Candidate has
- Experience processing law enforcement, legal, or court records.
ESSENTIAL JOB TASKS:
The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.
- Maintains and updates of the Sex Offender Registration system, including, but not limited to entering data within ten days of conviction or entrance into the county fingerprinting and photographing subjects; making notification to the law enforcement agency of jurisdiction; and address changes within three days.
- Updates and maintains the NCIC database, including, but not limited to: the immediate update of records (not to exceed three days) regarding stolen vehicles, guns, missing persons, stolen license plates.
- Confirms NCIC available 24/7 as to the validity of warrants – 10 minutes for urgent requests; 60 minutes for routine requests.
- Clears NCIC warrants – when the record is no longer valid.
- Trains NCIC, functionally test and affirms terminal operator proficiency to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations.
- Maintains repository for verification of Domestic Violence Orders of Protection, 24/7.
- Records and reports all information on stolen and recovered vehicles to the Department of Public Safety (DPS).
- Documents and provides Maricopa County Department of Transportation (MCDOT) with copies of traffic accident reports.
- Notifies victim of the arrest, date, and time of the subject's initial appearance in court.
- Notifies victims and responsible law enforcement agency of impending incarceration.
- Provides information to DPS and update files concerning crimes that manifest evidence of prejudice (hate crimes).
- Supplies DPS Central Repository such information as necessary to operate the Uniform Crime Reporting (UCR) program.
- Fingerprints and provides ID badges for the Ordinance for Adult Oriented Businesses and Adult Service Providers.
- Orders expunging records for wrongly arrested or indicted persons.
- Notifies persons of summons and report to Grand Jury Exhibits daily by noon of summonses served so records can be unsealed.
- Provides customer service to the public via telephone and at service counter.
- Maintains multiple filing systems including card indexes.
- Researches and analyzes records and files for criminal data, to include the Records Management System (RMS).
- Processes all requests for reports: copies, indexes, distributes, microfilms and runs dispatch.
- Maintains and log daily statistical reports; code reports according to FBI UCR procedures.
- Processes Public Records Requests.
- Retrieves data from microfilm; verifies and data entry.
- Prepares warrant worksheets; assigns active warrants; purges expired warrants, etc.
- Confirms, clears, cancels, modifies all warrants and distribute by fax; sorts and logs Grand Jury warrants and summonses.
- Distributes and processes canceled warrants.
- Replies to Hot File confirmations; enters into NCIC; annual Hot File validation.
- Sends and receives teletypes.
- Sends teletypes, enters NCIC and creates wanted bulletins for escapes.
- Researches and identifies inmates in all MCSO jails and distribute notices.
- Maintains daily statistical reports.
- Research/updates/corrects booking data and criminal history in the Sheriff's Inmate Electronic Data (SHIELD).
- Provides fingerprinting services to the general public.
- Receives monies and issues receipts.
- Operates the automated mug shot system.
- Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor.
Working conditions
May be required to work in close proximity to inmates/sex offenders. The Sheriff's Office is a 24/7 operation; which requires the ability to work rotating shifts, weekends, and holidays with the potential for rotating days off.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work is performed:
May be required to work in close proximity to inmates/sex offenders. The Sheriff's Office is a 24/7 operation; which requires the ability to work rotating shifts, weekends, and holidays with the potential for rotating days off.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work is performed:
- Indoors
- Rarely outdoors, in temperatures above 90 degrees, or below 40 degrees
- Constantly in confined areas.
- Frequent high noise level.
- Frequent bright lighting
- Rarely exposed to chemical/fumes, smoke/dust, and wet/damp areas
- Rarely using stairs or ladders, unprotected heights
- Rarely dim lighting
- Rarely exposed to contagious diseases.
Physical Environment:
- Sitting, standing and walking
- Driving a vehicle
- Speaking, hearing, seeing, and reading
- Distinguishing colors
- Bending, kneeling, and reaching
- Twisting, climbing, crouching
- Wearing protective gear
- Precise dexterity
- Lifting floor to waist twenty (20) pounds
- Lifting waist to shoulder of twenty (20) pounds
- Lifting shoulder to overhead of twenty (20) pounds
- Carrying a weight of twenty (20) pounds for a distance of 10 feet
- Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feet
Social Environment:
- Handling high volume of work
- Accuracy and attention to detail
- Teamwork and working in close physical proximity with others
- Frequent interruptions
- Handling multiple or complicated tasks, frequently changing tasks and unscheduled tasks
- Working under deadlines or time pressures to complete tasks
- Concentration/vigilance
- Working in a team environment
- Working in close proximity with others
- Public contact
- Conditions may rarely emergencies, traumatic subject matter, dangerous environment, decision making, isolation and overtime/rotating shifts.
Knowledge, skills, and abilities
Knowledge of:
- Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminology
- Data entry equipment and office practices and procedures
Skill in:
- The operation office equipment including, but not limited to, typewriter, dictation or transcribing equipment, calculator, fax machine, printer/copier and computer terminal
- In giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate times
- Verbally communicating with others to convey information effectively
Ability to:
- Accurately prepare and maintain records, files and report
- Speak to different audiences including supervisors, coworkers and the public
- Write in a clear, concise and organized manner, using the most suitable format for the material and audience
- Exercise judgment and care in supplying information from files and records.
- Prepare statistical reports
- Establish and maintain constructive and cooperative working relationships with individuals from the public, and all levels of the organization
SELECTION PROCEDURE:
The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically, successful candidates are hired at a salary rate up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically, successful candidates are hired at a salary rate up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Selection Procedure
-
Only the most qualified candidates will be considered
-
Consideration will only be given to candidates who submit online applications
-
Candidates will be contacted primarily through email and their Workday online application profile
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Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer.
Apply Now!
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