Red Bull Administrator

PURPOSE OF THIS JOB

The Red Bull Administrator is responsible for maintaining office operations, driver reconciliation, accounts receivable, inventory forecasting, and other miscellaneous activities in order to ensure organizational effectiveness and efficiency.

KEY RESPONSIBILITIES / DUTIES:

• Ensure all invoices are present and signed.
• Count driver checks and prepare deposits per driver, and make note of any discrepancies and correct approved price discrepancies.
• Maintain neat and orderly files by day of driver documents, maintain miscellaneous A/R, employee A/R, and NSF checks.
• Post A/R checks and prepare deposits, and maintain accurate spreadsheets of account status and e-mail to A/R Manager weekly . Further research short paid and skipped invoices.
• Carry out collection efforts of all past due accounts, and monitor all account payment activity to ensure timely payment.
• Key month end inventory into database and complete inventory transactions for breakage, adjustments, and etc.
• Receive supplier shipments into database and maintain accurate logs/files of product received
• Key transfer transactions into database.
• Spot check inventory periodically to ensure proper product count
• General office duties
• Set up and maintain account information
• Conduct orientation for new employees, and forward all employee documents to the Human Resource office in Mobile
• All other duties as assigned

Qualified candidates will have a bachelor’s degree or a minimum of industry related experience which includes:

• 1 year of experience in administrative management, including proven track record of meeting or exceeding assigned objectives.
• Excellent verbal and written communication skills, including being able to prepare presentation materials and present the information one-on-one and in a group.
• Strong computer skills in Microsoft Word, Power Point, and Excel.
• Demonstrated analytical and organizational skills.
• an understanding of computer ordering systems and other IT systems.