TITLE: BOOKKEEPER/ PAYROLL

QUALIFICATIONS:

1. High School diploma; courses in bookkeeping, accounting and business mathematics; Bachelor’s degree preferred.

2. Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment

3. Good interpersonal and communication skills

REPORTS TO: School Business Administrator

JOB GOAL:

To assist in the administration of the charter school’s business operations so as to provide the maximum services for the financial resources available, with a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.

PERFORMANCE RESPONSIBILITIES:

Financial Record-Keeping

1. Maintains a complete and systematic set of records in the form prescribed by the commissioner of education of all financial transactions of the charter school.

2. Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.

3. Prepares monthly financial statements, including income statements, and cost reports to reflect financial condition of the charter school.

4. Traces errors and records adjustments to correct charges or credits posted to incorrect amounts.

5. Compiles and records cash receipt summaries.

6. Reconciles cancelled payroll and accounts payable checks with bank statements and verifies bank balance with statements.

7. Accounts payable and compiling monthly bill list for Board meeting

8. Prepares yearly 1099 forms

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An Equal Opportunity Employer: The Academy for Urban Leadership is an Employer that offers Equal Employment Opportunity regardless of race, creed, color, national origin, nationality, age, sex, affectional or sexual orientation, marital/civil union status, religion or disability.

Rev. 1/18

Payroll

1. Compiles and processes payroll information including data entry of timesheets, deductions, and related data. May also be responsible for calculation of over time, incentive pay, shift differential etc. Prepares deductions for authorized and mandatory deductions. Enter data on hires, terminations, and wage adjustments. Prepares and maintains periodic payroll reports to include earnings, tax, and deduction summaries. Serves as the primary contact for employee payroll related questions.

2. Records employee information such as personal data, compensation and benefits information. Updates employee information.

3. Performs related functions such as: a. Research and answer employee questions regarding pay policies; b. Prepare payroll actions and handle payroll errors; c. Act as a liaison for communication and problem solving; d. Audit and review various payroll data (timecards, stipends, payments); e. Review salary changes, new hire information and status changes; f. Assist in preparing withholding, social security, and tax returns. g. Answer phones and other clerical functions

Other

1. Maintains confidentiality of sensitive correspondence, records and information.

2. Performs other duties as assigned by the Lead Person/CSA or school business administrator.

TERMS OF
EMPLOYMENT: 12 Month Non-exempt.

ANNUAL
EVALUATION: Performance of this job will be evaluated annually in accordance with NJ State law and the provisions of the board’s policy on evaluations.

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An Equal Opportunity Employer: The Academy for Urban Leadership is an Employer that offers Equal Employment Opportunity regardless of race, creed, color, national origin, nationality, age, sex, affectional or sexual orientation, marital/civil union status, religion or disability.

Rev. 1/18

Job Types: Contract, Part-time

Physical setting:

• Office

Schedule:

• Day shift

Ability to commute/relocate:

• Perth Amboy, NJ 08861: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: One location

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