RECORDS COORDINATOR / ASSISTANT TOWN CLERK Job at City of Peoria, IL
INITIAL SCREENING DATE: THURSDAY, DECEMBER 29, 2022
Takes minutes, and accurately transcribes the minutes in a timely manner; greets the public and assists in answering questions or directing to appropriate person, researches complex Codes and handles other research projects; handles confidential materials, establishes and maintains positive rapport with citizens, City employees and elected officials; maintains data base for computerized search function and paperless agenda function; cross-trains to other Staff duties; and provides day to day administrative support to the City Clerk/Town Clerk by performing a wide variety of moderately difficult and confidential office clerical support duties. Works with the Illinois State Archives to ensure City documents are on the appropriate retention schedule. Works with other City Departments on a collaborative effort to dispose of records approved by the State. Ensures accurate and timely processing of accounting data. Research account transactions to identify and resolve discrepancies.
Two-Year College English or Business Degree preferred or equivalent experience; at least five years’ experience in taking minutes of upper management meetings, customer service, records management, and business operations; knowledge of current records management procedures; strong ability to maintain strict confidentially, proficient in Microsoft Word; ability to operate routine office equipment, ability to interact courteously with the public and elected officials, ability to learn complex City Codes; minimum 55 wpm typing skill; quick note taking skill; and excellent organizational, writing and oral communication skills.
MENTAL/PHYSICAL REQUIREMENTS: Must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. Must have the ability to lift 20 pounds. Working conditions are typically moderately quiet. *Please notify the Human Resources Department if accommodations are required to participate in the selection process. *
Employee Contribution (12.15%)
Social Security - 7.65%
IMRF - 4.50%
IMRF - 10.33%
VACATION: No Vacation in first year of employment. Earn 6.67 hours per month.
1st Year of Service - 2 Weeks paid Vacation (Earned Monthly)
After 1 year of Service - 1 additional day earned per year up to 4 weeks
Employees can 'Roll Over' 1 year's plus 1 week vacation accrual from year to year. Credit may be given to new hires for prior government service for accruals.
In First Year of Service - Accrued monthly, up to 4 days per year
2 to 5 Years of Service - 4 days per year
5 Years and Over - 5 days per year
LOW DEDUCTIBLE PPO PLAN
Member Only $47.71/per pay
Member + Partner $162.82/per pay
Member + Child(ren) $128.82/per pay
Member + Family $224.84/per pay
HIGH DEDUCTIBLE PPO PLAN
Member Only $23.86/per pay
Member + Partner $81.42/per pay
Member + Child(ren) $64.41/per pay
Member + Family $112.42/per pay
Optional Term Life Insurance: Opportunity for extra life insurance in amount up to annual salary (subject to insurance company approval). Employer pays half of monthly premium.
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