Project Coordinator Job at Montrose Environmental Group, Inc.
ABOUT YOU
Are you interested in a career that protects the environment and ready to join an inclusive work environment, committed to leading new ideas and pathways, and to delivering value? If the answer is, “Yes!” then we have an exciting Part-time career opportunity for you based in Santa Ana, CA.
Who are we? We are Montrose, a leading environmental services company with 2,000 employees across 70 locations worldwide, focused on supporting clients as they deal with the environmental challenges of today, and prepare for what’s coming tomorrow.
Job Type: Part-time
Compensation: $20 per hour
WHAT WE CAN OFFER YOU
Our Mission is: To help protect the air we breathe, the water we drink, and the soil that feeds us, and is supported by our Principles: We Value Our People, We Value Our Community, We Value Our Clients, We Value Our Shareholders. We care for the well-being of our people and offer:
-
Competitive compensation packages
-
Industry leading benefits packages, including company paid life and disability insurance
-
Paid parental leave benefits
-
Progressive vacation policies and company holidays including floating holidays to meet the diverse needs of our people
-
401(k) plan and competitive match offered
-
A financial assistance program to help support peers in need
-
An educational reimbursement program
-
Access to best rates in the industry to bring your student loan debt down to size
A DAY IN THE LIFE
The Project Coordinator is responsible for overseeing the account receivable functions for their respective groups and/or region. This includes management of project flow in the Company’s ERP system, including the billing, invoicing, and collections related tasks for their assigned projects.
-
Manages project flow in Company’s ERP using the following records: Project, Contract, Installment, and Invoice
-
Drafts and submits finalized invoices to customer
-
Initiates and participates in collections process
-
Collaborates with project owners and/or Project Managers and ensures project information is entered into the Company’s ERP system in a timely manner.
-
Manages project flow in the Company’s ERP system by creating, updating, and converting appropriate records as the process moves along from awarded to closure
-
Accurately support revenue projections using the various transaction records in the Company’s ERP system
-
Responsible for uploading project documentation in the Company’s ERP system and submitting to client as needed
-
Requests, obtains, and processes client’s purchase orders for awarded projects
-
Coordinates with project owners and/or Project Managers to prepare and record final invoices in the Company’s ERP system
-
Verifies the accuracy of invoices and investigates questionable data before submitting final invoices to client
-
For time and materials projects: reviews time entries and reimbursable expenses, generates draft invoices and reviews invoice details with project owners and/or Project Managers
-
Follows up with clients to ensure timely payments & collections
-
Prepares support and requests for credit memos
-
Recommends actions to resolve discrepancies
-
Exercises safe work practices by following all Company safety rules and OSHA regulations, including attendance at all required safety training programs
-
Participates in Company’s continuous improvement programs and provide support to team efforts
-
Performs other duties as assigned.
Organizational Core Competencies:
-
Perform all duties with integrity, safety and a professional mentality
-
Promote a positive and inclusive work/team environment
-
Communicate all program deficiencies and improvements
-
Report all non-conforming work
-
Ensure effective communication
-
Demonstrate discretion, confidentiality and good judgement when dealing with sensitive company, personnel and client information
-
Foster collaboration and communication
Education Requirements:
-
High School diploma or
-
Associate’s degree in business or related field.
-
Bachelor or Master’s degree in business or related field
Years of Experience:
-
2+ years of experience with an ERP that includes Project Management and Accounting components
Systems:
-
Proficient with Google and Microsoft Office Suite products (Excel, PowerPoint, Word)
-
Experience with Workday preferred
-
Familiarity with Salesforce or related CRM systems
Safety/Drug Screening:
-
Capability to pass background checks and initial drug screening
Travel:
-
Ability/willingness for overnight and local travel for business purposes
-
Limited weekend travel or work may be required
Soft Skills:
-
Basic knowledge of accounting principles
-
Ability to interface with cross-functional teams and all levels of personnel/management
-
Strong problem solving and analytical skills
-
Solid organization and time/project management skills
-
Effective verbal and written communication skills
-
Able to work independently and manage multiple responsibilities (i.e. self-starter, self-motivated)
-
English language competency
Schedule/Essential Physical Functions Disclaimer as applicable:
The schedule and essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.
-
While performing the duties of this job, this position may require the individual to work rotating shifts assignments, weekends, holidays, and overtime as needed. Some shifts will require working alone
-
Must have the ability to lift 20-30 pounds using Company provided equipment
Vaccination against Covid-19 is strongly preferred. All employees will be subject to policies and procedures of the Company that may be dependent on vaccination status.
MAKE THE MOVE
From comprehensive air measurement and laboratory services to regulatory compliance, emergency response, permitting, engineering, and remediation, Montrose delivers innovative and practical design, engineering and operational solutions that keep its clients on top of their immediate needs – and well ahead of the strategic curve. We are a fast-paced and dynamic team. At Montrose, you
are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues. Therefore, if freedom, autonomy, head-scratching professional challenges attract you, we’d love to speak with you.
Want to know more about us? Visit
montrose-env.com
and have fun!
Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.