Position Summary:

The Human Resources Assistant provides administrative and clerical support for the Human Resources Department. Responsibilities include courteous and professional reception of applicants and associates, accurate and efficient typing of reports, memorandums and general correspondence, accurate maintenance of various personnel files, pre-screening of applicants, and assistance in various associate relations programs.

Core Responsibilities:

• Courteously and professional accept applications, pre-screen applicants, maintain closed applicant files, schedule first interviews with Director of HR or appropriate department head. Conduct background checks and reference review when requested. Observe all applicable employment laws.
• Efficiently and accurately sort and distribute incoming and outgoing mail and correspondence. When appropriate, process and deposit checks according to Accounting procedures.
• Coordinate preparation of all new hire paperwork, associate file and related card files. Accurately prepare and distribute new hire packet, order and distribute name tags and coordinate associate lock/locker system, while providing a courteous and welcoming attitude for new associates. Complete all necessary documents and file accordingly.
• Efficiently maintain adequate supply of a variety of office and operational materials including forms, applications, office supplies, and reorder as needed.
• Accurately type memorandums, reports, policy statements, associate newsletter, associate notifications, general correspondence, training materials, etc.
• Maintain accurate active and inactive associate personnel files and update as required.
• Collect monthly and quarterly reports; turnover report, insurance report, safety committee meeting minutes, workers' compensation loss history report, life insurance report, mini Human Resources/Risk Management audit, self-inspection reports to submit to Corporate offices on a timely basis.
• Assist associates with discount guest room reservation program, as needed.
• Prepare and mail birthday cards and other associate relation items on a timely basis.
• Keep accurate files of department meetings minutes, job descriptions and job vacancy postings.
• Maintain the Human Resources office in the absence of the Director of Human Resources.
• Quickly and efficiently handle associate requests and/or problems which may arise.
• Perform other duties as assigned.