Executive Assistant / Team Assistant Job at UBS
United States - New York
Information Technology (IT)
Group Functions
Job Reference #
266611BR
City
New York
Job Type
Full Time
Your role
Are you a detailed orientated multitasker who can work well under pressure? Are you organized and a quick learner ?
UBS is looking for a Executive Assistant / Team Assistant who can :
UBS is looking for a Executive Assistant / Team Assistant who can :
- manage and maintain calendars, schedule meetings using various technologies, and resolve scheduling conflicts for both internal and external meetings across multiple time zones
- work with other teams / assistants from multiple divisions across UBS and ensure forward planning for meetings, events and deliverables
- support multiple executives with various administrative tasks – print, collection of mail / packages
- coordinate travel, complete TRACT forms, book flights & ground transportation, follow any COVID related policies and schedule overseas meeting schedule
- completion of Visas
- complete business expense claims promptly following the UBS expense policy
- assistance with preparation of PowerPoint presentations and other documents
- demonstrate initiative by identifying issues for executives and providing a resolution
- complete and maintain for executives WAY with travel / vacation dates and home / office days and ensure delegate information is included
- update distribution lists - create new DL’s and DL housekeeping (ie: adding new joiners, removing leavers etc)
- compliance – Complete mandatory training, weekly timesheet completion, User Access Review consolidation
- a member of the CDIO IB Admin team – holiday cover and offering your support when needed
Your team
You’ll be working within the CDIO IB Team providing assistance to CDIO IB MF members. We are a diverse group who offer a fantastic opportunity to be a member of a fun, hardworking team.
Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.
Your expertise
- demonstrate proficiency in Microsoft Office (Outlook, Teams, Word, PowerPoint & Excel)
- strong organization skills, with an innate sense of how to prioritize in a fast paced work environment
- efficient, proactive, resourceful
- strong verbal communicator, confident conversing with both peers and leadership
- must be able to multi task and manage competing tasks / demands efficiently and have the ability to meet deadlines in a quickly changing environment
- LI-UBS
- UBS-MOGUL
About us
UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?
With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?
How we hire
This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html
Salary information
New York City based roles only - The salary range in NYC for this role will be $90,000 to $110,000 based on experience, education and skill level of the candidate. The role may be eligible for discretionary annual incentive compensation.
Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
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