Administrative Assistant Job at Allen Flavors Inc
Allen Flavors in South Plainfield, NJ, seeks a full-time professional, organized, tech-savvy, and detail-oriented Administrative Assistant. Meticulous attention to detail and a high level of organization are a must. The successful candidate will have a pleasant ‘can do’ attitude and be a curious and quick learner. Important qualifications include having outstanding communication skills, being an energetic multi-tasker who is detail oriented and personable, and who possesses strong problem-solving and time management skills.
The Administrative Assistant will greet, assist, and check in visitors and guests of the organization and provide support to management team members.
Core Duties and Responsibilities:
- Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location. Distributes visitor tags and contractor keys as required.
- Answers, screens, and directs phone calls to staff; maintains conference room calendars and conference room appearance
- Provide support to management team members, including scheduling meetings, maintaining calendars, doing research, creating reports, and other ad-hoc projects
- Assist product development in preparing for daily morning meetings
- Manage inventory of office supplies and order as required
- Maintain daily breakroom inventory
- Performs administrative and clerical support tasks
- Performs other duties as assigned
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