Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

Prerequisites

Must be a college student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Accounting, Business, Economics, or Finance

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

Microsoft Excel/Word Experience

Preferred Qualifications

*Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

Creation, management, and tracking of invoices:

• Creates procurement documents (Requisition Requests and Intra-Institution Inventory Transfers (IITs)) for goods and services for CTE programs across the State. Contacts vendors for price quotes.
• Reviews and verifies delivery/packing slips for materials received.
• Ensures all materials were received.
• Receives materials via Enterprise Resource Planning (ERPLx) software.
• Obtains vendor invoices as needed.
• Assembles payment packages for approval.
• Files copies of approved and submitted payment packages.
• Tracks outstanding order requests and follows up for status updates.
• Tracks and prepares CTE contract invoices. Prepares CTE offender pay reports.
• Creates and maintains Word and Excel documents/reports as needed.
• Reviews Travel Requests and Travel Claims for accuracy.
• Ensures CTE mail is routed appropriately.
• Reviews historical CTE documents and files. Archives files electronically.
• Maintains contract balances on goods and services, as applicable.
• Will be required to work with offenders.
• Other duties as assigned.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Apply by: 12/30/2022