Sales Coordinator Job at Visit Seattle
Summary of duties and responsibilities: Provide administrative, clerical and organizational support for Conventions Team sellers and services managers. Must be flexible and nimble to support all channels of Conventions related work.
List of Essential Job Functions:
- Provide administrative sales and services support for sellers and services managers to include organizing, typing, copying, collating and filing materials.
- Preparation of correspondence and reports as directed by sellers and services managers.
- Assist sellers and services managers with tradeshows, familiarization visits and special events.
- Coordinate appointments and itineraries for site inspections, planning visits and other schedules.
- Provide account research and generate qualified prospect lists for sellers.
- Manage room block commitment responses and prepare bids.
- Enter, process, and distribute leads in Visit Seattle’s CRM.
- Refine space holds in the Convention Center’s CRM.
- Record various expenses incurred.
- Assemble and deliver customer gifts.
- Assist with Microsites, Convention Communications, and other services-related duties.
- Support other Directors and Managers, manage processes and special projects, plus performing other duties and assignments as needed.
Critical skills and knowledge, education, and prior work experience:
- Consistently positive, “can-do” attitude and professional demeanor.
- Ability to be flexible, nimble and display incredible adaptability to changing needs.
- Strong service approach and shows finesse with both internal and external customers.
- Able to work efficiently and accurately with minimal supervision.
- Excellent verbal and written communication skills.
- Demonstrated ability to multi-task and maintain organization.
- 2 years of relevant administrative experience required.
- Hospitality experience preferred.
- Very high proficiency in Microsoft applications, particularly Word, Excel and Outlook
- Must be able to speak, read, write and understand the primary language, English, used in the workplace.
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