Working under the direction of the Provost, the Registrar is responsible for the accuracy, reliability, timeliness, retrieval, reporting and security of information about the University's students through effective performance in: student registration; comprehensive student records; interpretation, programming and implementation of academic policy; reporting of student information; budget management; management of staff. This position is also responsible for providing leadership and management of the policies and processes involved in enrollment activities and academic records management as well as the office's utilization of advanced technology.

Responsibilities (include but are not limited to):

• Collaborates with Institutional Research to prepare internal and external enrollment reports and data analysis comparisons requiring timely collection and analysis of enrollment data. Completes institutional research relative to enrollment and submits enrollment information to the National Student Clearinghouse
• Participates in University-wide committees and task forces and contributes to planning, developing, evaluating and improving enrollment services.
• Organizes and manages the functions of registration, grading, transcripts, enrollment certifications, degree certifications, transfer credit evaluations, computerized student record systems, academic calendar, student petitions, and classroom scheduling according to University policy, professional standards and recognized best practices.
• Manages the collection, maintenance, security, and release of student and alumnae records in accordance with AACRAO standards, FERPA regulations, University policies and procedures.
• Implements University policies and procedures to support academic requirements.
• Manages the coordination of the curricular approval process, accepting updates and changes from the curriculum committees and overseeing their entry into the published catalog, student information catalog and schedule, and the Degree Audit rules.
• In collaboration with Information Technology, responsible for system configuration, set up, and maintenance of various functions, tables, and processes embedded within the student information system in relation to each of the Registrar related functions.
• Manages and coordinates developing the master course schedule including preparing of semester bulletins and exam schedules.
• Ensures compliance with university policies and federal, state, and accreditation regulations and serves as an advisor to students, faculty, and deans regarding the operations and policies of the Registrar's office.
• Certifies completion of baccalaureate and graduate student's degree requirements and oversees preparations for commencement and reports graduation honors.
• Supervise staff within the office of the Registrar and manage the day to day functioning of the office
• Prepares department budget and allocates funds appropriately.
• Staffing decisions including hiring, firing, evaluating, compensation, and scheduling.
• Technology advancement
• Budgeting decisions which include planning for the current and future needs of the department.
• Policy and procedure decisions regarding scheduling, course offerings, and course/curriculum development.
• Interprets and enforces University, State, and Federal regulations regarding academic records; ensures FERPA compliance and provides FERPA training.

Education & Experience

• Master's degree required; Bachelor's degree with extensive relevant employment experience in a Registrar office (10 years+) may be accepted in lieu of Master's degree.
• Five or more years of progressively responsible experience within a registrar's office

Other Qualifications

• Strong and effective interpersonal and communication skills; cultural competency to work with diverse student population.
• Excellent analytical skills with experience in standard statistical/graphic computer packages and spreadsheets.
• Demonstrated ability to recognize and handle matters of a confidential nature.
• Commitment to effective delivery of academic services.
• Possess solid general computer skills, including ability to work in a Windows environment. Demonstrated knowledge of computer-based information systems that includes degree audit and web registration; experience in the Jenzabar student information system and Infomaker is preferred.
• Demonstrated ability to make a positive contribution to academic and strategic planning and to work collaboratively with faculty, staff, and students.
• Knowledge of FERPA.
• Commitment to the mission of the University of Saint Joseph
• Physical ability to perform the essential functions of the position, with or without reasonable accommodation.

This is a 12-month position. The anticipated salary for this position is $80,000 to $88,000. The final offer will be based on the successful candidate's qualification and experience.

• 403(b) with employer match
• Medical/Dental/Vision insurance
• Life insurance
• Paid time off & 10 paid holidays
• Parental leave
• Tuition Waiver (include spouse & dependent waivers)
• Long-Term Disability insurance
• Employee assistance program
• Flexible spending account
• Health savings account
• 529 CHET savings plan

NON-DISCRIMINATION & TITLE IX INFORMATION

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES INFORMATION

The University of Saint Joseph believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from different socioeconomic backgrounds, women, LGBTQ+ people, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.