Essential Duties and Responsibilities:

• Responsible for planning, budgeting, coordinating, and tracking of events, seminars, retreats, and conferences both in-person, hybrid and virtual.
• Work with the events team on recording, tracking, and allocating firm tickets for client relations and business development purposes through, Ticket Manager, a web-based ticket management software.
• Responsible for the planning, budgeting, and tracking firm promotional items as well as researching and purchasing items as needed.
• Responsible for scheduling, shipping, and tracking firm booths and banners as needed across the firm.
• Responsible for creating, maintaining, and tracking events through InterAction, a client relationship management (CRM) database.
• Assist in the design, creation, communication, and tracking of firm invitations through e-marketing software, Vuture.
• Responsible for running virtual events and webinars through video communication platforms, On24 and Zoom.
• Maintain billing and accounts payable for events adhering to the allocated budget for each event.
• Responsible for department event deposits and invoices and timely reconciliations through the accounting system, Chrome River.
• Stay informed and communicate new industry trends for event planning and resources to implement.
• Provide clerical and event support as needed.
• Update and maintain firm calendars ensuring accuracy and supports business needs.
• Use project management skills and tools, such as timelines, agendas and event schedules, to define and communicate meeting parameters and ensure seamless planning and execution.
• Post-event responsibilities include timely thank you communications, assisting in compiling program feedback, processing invoices, budget reconciliation.
• Manage and track best practices and processes for replication of high-quality and consistent programming for future programs.
• Additional duties as assigned to meet business needs.

Knowledge, Skills and Abilities:

• Ability to maintain a professional and client‐service oriented demeanor at all times.
• Candidate must be service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.
• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.
• Maintain confidentiality when handling matters for the firm and clients.
• Demonstrate a "can do" attitude and a willingness to continue learning and developing skills.
• Must be able to communicate ideas or positions in a clear, efficient manner in handling all event matters.
• Must display a keen attention to detail and be well-organized.
• Must be a problem solver and highly responsive.
• Must be able to build formal and informal networks both within and outside the organization to share information, ideas, and problems.
• Must be able to effectively multi-task and prioritize projects while meeting deadlines.
• Must be adaptable to the ever changing events environment.
• Must be proficient at using Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to travel as needed to support firm events.

Education and/or Experience:

• BA or BS from an accredited college or university.
• Three (3) to five years (5) of experience in event planning preferred.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Schedule:

• 8 hour shift

Work Location: Hybrid remote in New York, NY 10022

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.