The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the city towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 9,000 diverse professionals and knowledgeable experts.
Under the direct supervision of the Director of Records and Retention Management, the Archive Records Analyst will coordinate all off-site retrieval of personnel employment records and pick-up for the agency, that include but are not limited to the following:
Under the direct supervision of the Director of Records and Retention Management, the Archive Records Analyst will coordinate all off-site retrieval of personnel employment records and pick-up for the agency, that include but are not limited to the following:
- Experience in monitoring workflow for legacy archive warehouse data systems.
- Performs basic functions for the Records Management department, including evaluation, inventory, and indexing of physical and electronic records according to business function.
- Determines proper classification and storage of records; determines indexing and search criteria.
- Evaluates retention categories and retention schedule requirements; maintains or disposes of records and files in accordance with internal policies and applicable laws, statutes, and regulations.
- Develops methodology and procedures for describing records and related systems to ensure effective operation and utilization of the records management database and other tools and systems.
- Identifies and analyzes records systems; proposes solutions to meet program and system requirements.
- Reviews documents for accuracy and clarity to avoid duplication of information, ensure accuracy of data, and to provide accurate search and retrieval.
- Adhere to quality control standards and best practices set forth.
- Responds to requests for records research, orders, deliveries, pick-ups, uploads, and database training.
- Identifying records series and performing data entry into vendor and electronic records management system for accurate retention period.
- Handle sensitive and/or confidential documents and information.
- Verifying destruction of files as determine by the agency retention schedule
- Handle daily requests of offsite storage records for the record unit
- Complete metric reports on a monthly basis of offsite inventory
- Communicate with Director and Deputy Director with regards to deadline issues.
- Performs other related duties as required.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Preferred Skills
- 3 years plus records experience
- Ability to work in a fast-paced team environment.
- Attention to detail with emphasis on accuracy and quality.
- Ability to prioritize work to balance multiple projects and deadlines.
- Excellent verbal and written communication skills.
- Exceptional customer service skills.
- Intermediate computer skills required.
- Able to lift up to 10lbs.
- Ability to work with minimal supervision.
Additional Information
The City of New York offers a comprehensive benefits package including health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.
To Apply
For City employees: Go to Employee Self-Service (ESS) - www.nyc.gov/ess and search for Job ID#586357 For all other applicants: Go to https://a127-jobs.nyc.gov and search for Job ID#586357.Submission of a resume is not a guarantee that you will receive an interview. Only those candidates under consideration will be contacted.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
Residency Requirement
New York City residency is not required.
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