Receptionist/administrative Assistant Job at Kimley-Horn
Overview:
Ranked 15 times as one of Fortune Magazine’s “100 Best Companies to Work For,” Kimley-Horn and Associates, Inc. prides itself on hiring high-achieving, dedicated, and reliable professionals.
Kimley-Horn has a challenging opportunity for an administrative professional / receptionist working in our Reston, VA office. We are seeking a proactive, detail-oriented professional to support the office with administrative tasks. The chosen candidate must be able to project a professional company image through in-person and phone interaction.
Benefits:
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Upon offer of employment, candidates will be asked to complete a drug screen and background check. The offer of employment is contingent upon successful completion.
Responsibilities:
Production Assistant Duties: 10%
Qualifications:
Qualifications:
We are a full-service consulting firm that provides a wide range of infrastructure and land development planning and engineering services to both public and private clients. Though we have more than 6,700 employees in over 100 offices, we pride ourselves on our small company feel.
Ranked 15 times as one of Fortune Magazine’s “100 Best Companies to Work For,” Kimley-Horn and Associates, Inc. prides itself on hiring high-achieving, dedicated, and reliable professionals.
Kimley-Horn has a challenging opportunity for an administrative professional / receptionist working in our Reston, VA office. We are seeking a proactive, detail-oriented professional to support the office with administrative tasks. The chosen candidate must be able to project a professional company image through in-person and phone interaction.
Benefits:
We provide the typical benefits plus…
- Retirement contributions include a 2-to-1 401(k) match on the first 4% (you put in 4%, we put in 8%, that’s 12%!) and a discretionary profit-sharing contribution
- Performance Based Bonus Compensation
- Health Savings Account – Company paid HSA contribution
- Tuition reimbursement
- Commuter reimbursement benefits
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Upon offer of employment, candidates will be asked to complete a drug screen and background check. The offer of employment is contingent upon successful completion.
Kimley-Horn is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Responsibilities:
Admin/Receptionist Duties: 90%
- Front-facing position: answering the phone, and greeting visitors and clients.
- Coordinating travel for practice as requested.
- Completing monthly expense reports for practice as requested.
- Receiving and processing office invoices.
- Managing calendar of shared office resources including conference rooms, booking time slots and handling scheduling conflicts as necessary.
- Maintain kitchen and office supplies by tracking inventory, anticipating future needs, ordering as needed, and stocking supplies.
- Coordinating various building maintenance activities with the property management company and internal facilities management team.
- Ordering catering, including set up and clean up for internal and external meetings as requested; occasionally coordinating large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break down.
- Coordinating the use and maintenance of fleet vehicles.
- Maintain hard copy and electronic filing systems.
- Support project managers and team members as needed.
- Create and modify documents using Microsoft Office and Adobe Professional.
- Coordinating FOB access, parking, and desk space for new hires and office visitors.
- Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail.
- Running occasional errands.
- Other duties as assigned.
Production Assistant Duties: 10%
- Assist Project Managers with:
- Contract processes, preparing contract documents, and requesting insurance certificates.
- Producing plans, project manuals, and reports (copying, printing and/or scanning documents) as needed.
- Production of project submittals and agency/client deliveries.
- Invoices for Accounts Payable.
- Scheduling meetings and preparing agendas, documenting meeting minutes, and project summaries.
- Other duties as assigned.
Qualifications:
Qualifications:
- High School Diploma or equivalent.
- Minimum of 3 years’ experience in a professional office environment.
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
- Regular and reliable attendance.
- Able to balance and manage multiple tasks, priorities, and deadlines.
- Able to work independently with minimal supervision.
- Strong organizational, writing, editing, and proofreading skills.
- Maintains a valid driver’s license and reliable transportation.
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