Litigation Legal Assistant/Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. Join Buchanan Ingersoll & Rooney and have the best of both worlds—the professionalism and prestige of working on major matters at a national law firm, while also enjoying our small, congenial, team-oriented atmosphere in downtown San Diego.

We are currently searching for a Litigation Legal Assistant/Practice Assistant in our San Diego office.

Essential Duties and Responsibilities:

• Knowledgeable in California state and federal court procedures, and proficient with checking the rules and procedures of courts as needed to ensure filings conform to court standards. Arbitration experience (JAMS, AAA, FINRA, etc.)is also a plus.

• Prepare proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of pleadings and other documents.

• Open new client and new matter files using Firm software.

• Maintain paper and electronic files for Professionals and clients; file emails using firm document management software (NetDocs).

• Provide deadlines to docketing; track litigation deadlines; confirm deadlines are docketed correctly; if applicable.

• Schedule appointments, depositions and meetings; make travel arrangements; set-up conference calls and video meetings.

• Prepare and submit expense/reimbursement reports.

• Open and route mail and email, attaching appropriate files and documents.

• Work as a team and in conjunction with cluster mates, colleagues and Professionals in specified practice area(s) and office/Firm wide.

• Liaise with document services for all document production projects.

• Effectively communicate with witnesses, clients, colleagues and opposing counsel, as directed.

• Conduct basic research/analysis, as directed.

• Other duties as assigned.

Required Education/Experience:

• A minimum of three (3) years of law firm experience.

• High school diploma required. College degree, a plus.

• Must have knowledge of California state court rules, laws, court forms and filing procedures.

• Prior use of a document management system, a plus.

• Proficiency with MS Word, Outlook, Excel, and Adobe.

• Ability to organize/prioritize workload and work in a fast-paced environment.

• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.

• Proven work ethic.

• Ability to problem-solve and anticipate issues/problems.

• Ability to work overtime, as needed.

Buchanan Ingersoll and Rooney offers an outstanding benefit package that includes:

• Medical
• Dental
• Vision
• 401K Program
• Pension Profit Sharing Program
• Paid Time Off
• Paid Holidays

Compensation: $38.50 - 43.50/Hour