CHARACTERISTICS OF CLASS:

Under general direction, performs routine tasks necessary to run full payroll cycle. Incumbents prepares and process payroll, tax returns, and other reporting documentation related to payables and payroll matters; assists and responds to internal and external technical payroll related questions; ensures conformance with administrative policies and regulations; resolves payroll technical issues and performs other related duties as required.

EXAMPLES OF ESSENTIAL FUNCTIONS:

Reviews time records submitted by all departments to ensure conformance with appropriate contracts and administrative policies and regulations. Communicates with departmental personnel in resolving discrepancies; verifies pay increases and computer file data for the current payroll period; reviews, edits documents, corrects errors and balances payroll for each pay period. Prepares and maintains all payroll processing documents and payroll reports, utilizing a computer-based payroll system; prints and distributes payroll warrants. Prepares and submits regular reports to state and federal agencies, including data on expenditures, employment, municipal finances, wages, and hours; compiles data and prepares monthly, quarterly, and annual financial reports relating to assigned functions. Prepares tax returns and other reporting documentation related to payables and payroll matters; prepares or processes insurance, and other miscellaneous billings, payments for disability, terminations, retirement, deferred compensation; compiles routine reports related to payroll activity. Maintains accumulated leave records for all employees, including annual and sick leave used and accruals, bonus accruals; adjusts and corrects computer file records. Provides information to other Authority personnel and the general public on matters related to payroll procedures and applicable laws, policies, rules and regulations; may provide lead supervision to clerical employees. Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS:

Minimum of two (2) years of increasingly responsible experience in accounting and payroll functions, including automated payroll processing systems -AND- graduation from high school supplemented by college coursework in Accounting. Associate in Arts degree in Accounting preferred.

Special Requirement: Must possess a valid California driver’s license.

• Medical/Dental/Vision Plan:

• HACLA will provide up to 100% of the CalPERS medical premium rate for Los Angeles, San Bernardino & Ventura Counties Kaiser rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
• HACLA will provide 100% of basic Dental HMO rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
• HACLA will provide 100% basic Vision coverage for employee only, employee + one dependent, and employee + multiple dependents as applicable
• $250 OPT OUT payment is available for employees with a qualifying health plan outside of the employer network.
• Employees have the option to choose additional optional insurance such as Dental PPO, Custom Vision, additional medical coverage, and voluntary additional life insurance.

• Short-Term Disability/Long-Term Disability/Mandatory Life:

• HACLA will provide 100% of STD/LTD/Mandatory Life premiums for all eligible employees to maintain the IRS 125 Plan

• Pension Plan:

• HACLA retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years.
  • For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
  • For PEPRA members, the pension formula is 2% at 62, with members contributing 7% of their wages towards their retirement.
  • CalPERS will make the determination regarding the type of membership for which the eligible employee will qualify.

• General Leave/Holidays/PTO:

• Annual leave accruals vary, depending upon the type of job/position (membership in employee organizational group) and years of service. Length of service increases accrual rates by employee organizational group when service requirements are met.
• Newly Hired Annual Accruals:
  • At-Will/Non-Represented accrual per pay period 5.23 hours (17 days annually)
  • Council of Housing Professionals-Management accrual per pay period 4.15 hours (14 days annually)
  • Council of Housing Professionals-Administration accrual per pay period 6.78 hours (22 days annually)
  • Service Employees International Union (Local 721) accrual per pay period 6.78 hours (22 days annually)
  • Los Angeles County Building and Construction Trades Council accrual per pay period 5.23 hours (17 days annually)
  • American Federation of State, County and Municipal Employees accrual per pay period 6.78 hours (22 days annually)
• 14 Observed Holidays:
  • New Year's Eve; New Years Day; Martin Luther King Jr’s Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.
• 12 Floating Holiday hours annually
• Opportunity to earn up to 120 hours of Paid Time Off (PTO) for eligible exempt employees as comp time per calendar year. Employees may cash out up to 120 hours of accrued and unused PTO annually.

• Additional Optional Benefits:

• Pre-Tax Deferred Compensation 457 Plan
• Group term life insurance
• Flexible Spending Account Options
• Tuition Reimbursement Program
• Employee Assistance Program
• Flexible Work Schedules
• Partial Telework Program

• Temporary Casual/Per-Diem employee are eligible to enroll/recieve the following benefits:

• Kaiser Medical Insurance - 50% employer covered medical through Kaiser Permanente if working 30 hours or more per week.
• Paid Sick Time - 3 days of sick leave after 90 days of employment.
• Eligible casual employees may enter as Classifc or PEPRA members if qualifying requirements are met.
• Per-Diem employees are not eligible for the Public Employee Retirement System (PERS).