PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS

OFFICE MANAGER OR BOOKKEEPER - 90k-110k+profit sharing+full medical benefits

Established investment company seeks an experienced Office Manager to join their dynamic team. This position will be responsible for office administration, executive administrative duties and assist with AP processing.

Responsibilities:

• Responsible for the smooth running and oversight of the office.
• Assist COO with new investments and related documentation, including setting up investment files

Process accounts payable, including obtaining approvals, researching issues, timely payment, coding of invoices, invoice entry, wire transfers preparation, .

• Update and maintain contact and vendor databases (Access/other) for tracking business and investment contacts and related information.
• Manage and monitor the proper set-up of phone system.
• Receive, screen and follow-up on incoming telephone calls and voicemail.
• Process accounts payable, including obtaining approvals, researching issues, timely payment, coding of invoices, invoice entry, wire transfers
• Review, distribute and scan as appropriate incoming mail.
• Miscellaneous administrative tasks including the maintenance of investment files, managing petty cash, creating, and processing DocuSign documents, making deposits and transfers, scanning and assisting with maintaining legal documents, copying, creating file labels, and completing expense reports

Requirements:
Minimum 5+ years as an Office Manager/Executive Assistant for a small office
Ideally someone from a boutique firm: venture capital firm, CPA firm, private equity, investment firms
Some bookkeeping/accounting experience
Personality, friendliness, and excellent communication are key to who they hire.
This is a wonderful office environment with a company who really cares about their employees.
It’s a work/life balance job (no overtime) but if there’s any over time, they will payovertime.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2023 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .


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