General Administrative Coordinator Job at Virginia Dept of Conservation & Recreation
THE
AGENCY
The Virginia Department of Conservation and Recreation is the state’s lead conservation agency and it takes a diverse agency to work for a diverse commonwealth. DCR works with Virginians to conserve and enhance their lands, and improve the quality of the Chesapeake Bay and Virginia rivers and streams DCR protects what people care about – access to the outdoors, natural habitats, open spaces, clean water and safe outdoor recreation infrastructure.
THE
DIVISION
The Division of Dam Safety & Floodplain Management at
DCR
is looking for the best and the brightest the Commonwealth has to offer! And right now we’re in need of a qualified, dynamic, motivated individual to join our team as a
Program Admin Coordinator for Dam Safety and Floodplain Management.
The Division of Dam Safety and Floodplain Management has an award winning team and data tracking system that positions the division as a leader in dam safety and floodplain management. Dam safety staff work to provide for proper and safe design, construction, operation and maintenance of dams to protect public safety. The floodplain management team is charged with improving Virginia’s flood protection programs and is designated as the coordinating agency of the National Flood Insurance Program and for resilience planning efforts. Both Dam Safety and Floodplain Management, offers technical assistance and community education, coordinates with other state and federal agencies, and receives and provides grant funding through federal and state sources.
The Dam Safety and Floodplain Management team has a mission to protect the lives and property of the Commonwealth’s citizens from natural and manmade flooding through the implementation and administration of Virginia Dam Safety Act (§ 10.1-604 et seq.) and Impounding Structure Regulations (4VAC50-20).
THE
OPPORTUNITY
This position provides primary support to the Resilience Program Manager in the research, development and implementation of the Coastal Resilience Master Plan, Virginia Flood Protection Master Plan, the Community Outreach and Engagement Plan and other resilience planning efforts. This position provides contractual and administrative support for the resilience team. This position, stationed in Richmond, Virginia will provide support to all areas of Virginia. In the role, the selected candidate will:
- Fulfill the agency’s mission to protect lives and property
- Participate in public engagement with state, local, federal and community partners and is a critical team player in the delivery of relevant training, technical assistance, outreach and education awareness messaging across the Commonwealth
- Assist with developing of RFP requirements, meetings, monitoring deliverables and tracking completion.
- Assist Resilience Program Manager with the review and update of projects and funding opportunities database.
- Prepare correspondence and perform administrative activities necessary to assist in the resiliency program administration. Organize and facilitate meetings that may include localities, advisory committees, and the public including presentation support, taking minutes and providing written reports of meeting activities/actions.
- Assist with travel planning and coordination.
Minimum Qualifications
- General working knowledge of office business management practices or work history which demonstrates experience supporting administrative processes and ability to organize, evaluate, and handle high volume, fast-paced business operations workflow.
- Demonstrated ability to communicate effectively orally and in writing, including considerable experience drafting, formatting, and editing documents and ensuring grammatical correctness.
- Ability to coordinate meetings or events, and assist with development and delivery of presentations.
- Work experience which demonstrates proficiency in GIS, word processing, spreadsheet, database, and presentation systems/software.
- Demonstrated ability to work independently and in a team-oriented environment.
- Experience managing, compiling, and maintaining electronic records, reports, spreadsheets, logs and files to maintain document flow and record keeping.
Preferred Qualifications
Special Requirements
Overnight travel occasionally required. Valid Driver’s license required.
Special Instructions to Applicants
State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). State applications submitted via email, postal mail, fax, or in person will not be considered. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position. DCR is committed to the principles of equal employment opportunity and the highest ideals of diversity, equity, and inclusion. We believe that our greatest strength lies in the individual differences, experiences, and skillsets that our employees bring to the table. Because of this, we strongly encourage applications from all walks of life and we welcome all contributions in terms of age, beliefs, color, culture, disability, education, ethnicity, gender identity/expression, language, national origin, race, religion, sex, sexual orientation, and veteran’s status.
Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
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