The Information Technology division for the Community Colleges of Spokane (CCS) is seeking an Executive Assistant to the Chief Information Officer. We seek candidates with strong technical skills and a passion for improving the lives of students, staff and faculty in a dynamic teaching and learning environment. IT leaders are poised to grow our strong, client-focused team that puts students first, promotes equity through accessible learning and information technologies, and provides responsive service with excellence and integrity. We are excited to welcome a new team member!

Applications will be forwarded to the hiring official as they are received and accepted until the need is filled. First review of applications will occur on 01/2/2023, interested applicants are encouraged to apply early.

GENERAL DEFINITION

This mission-critical position provides confidential, executive-level administrative support to the Chief Information Officer (CIO) and is a member of a dynamic Leadership in Information Technology (LiIT) team dedicated to implementing the Community Colleges of Spokane (CCS) strategic plan and contributing to next-level thinking and innovative work that helps change the lives of students.

Consistent with the administrative policies, guidelines, and procedures of CCS, this position manages a multi-million-dollar budget tracking system and implements best practices in project management and client services.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Manage day-to-day office responsibilities and functions using lean principles to include: monitoring of budgets, purchasing documents, contracts, licenses and workflows. *
• Maintain the CIO’s websites and online blog space, working with the Information Technology (IT) department management team to update and implement IT policies & procedures. *
• Answer telephones, process mail, respond to inquiries from central management services clients, take meeting minutes, and implement office procedures and ensure compliant records retention processes that lead to greater efficiency and effectiveness. *
• Assist in budget planning and development; monitor and track all expenditures; process purchase requests; oversee the reconciliation of purchase requisitions, purchase orders, invoices and payments; make travel arrangements for department staff, process registration and prepare expense reports and reimbursement requests. *
• Assign required cybersecurity training to new hires, vendors, contractors, persons of interest and other entities associated with CCS. Monitor training compliance and follow up as necessary. *
• Assist CIO in implementing division-wide onboarding plans for new IT professionals and development and retention plans for current team members. *
• Cross-train to serve as backup in select fiscal specialist and project management office responsibilities to ensure fiduciary compliance and project completion. *
• Support positive employee and labor relations efforts in a union setting. *
• Coordinate State Board and ctcLink meetings, trainings, and events. *
• Assist in special projects as assigned by the CIO. *
• Attend meetings as department representative as needed. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policy, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan and perform other duties as assigned. *

• Indicates this is an essential duty.

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

• Associate’s degree in Administrative Assistant, Accounting, Information Systems or closely related field from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Three (3) years’ experience supporting a dynamic, client-centered workplace.
• Ability to use discretion, exercise sound judgment and strictly maintain confidentiality.
• Ability to communicate well in writing, reflecting the editorial standards of an educational institution and professional workplace.
• Ability to communicate professionally and discretely in all interpersonal interaction, reflecting the standards of an executive in high-stakes conversations.
• Ability to manage and successfully execute multiple projects and meet tight deadlines.
• Ability to represent the Office of the CIO using independent judgment and professionalism.
• Ability to conduct research, compile and analyze qualitative and quantitative data.
• Expert skill level using Microsoft Office applications.
• Ability to understand, track, monitor, and reconcile multiple department budgets.
• Enthusiasm and support for the pillars and priorities of the CCS strategic plan.
• Acceptance of the responsibility to promote the welfare and best interests of students at all times.
• A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS.
• The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
• Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

• Knowledge of business processes.
• Experience with account or project management.
• Relevant experience in a dynamic organization.

TOTAL COMPENSATION WITH BENEFITS: $70,217-$77,829.

Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $50,572-$57,072 , plus
• Current employer-paid health and related benefit contribution rates, plus
  • Click here for a full list of benefits.
• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in a normal, temperature-controlled office environment.
• Work is sedentary in nature.
• Frequent use of computer and exposure to terminal screens.
• Visual focus and strain.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Contract 12-month position.
• This position is overtime eligible.
• Criminal background check required.
• Requires local or regional travel. If using personal vehicle for travel proof of driver’s license and car insurance required.

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application.
• Cover letter addressing your qualifications as applied to the responsibilities of this position. *
• Comprehensive resume. *
• Names, addresses, and telephone numbers of three professional references.*
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Confederated Tribes of the Colville Reservation and the Kalispel Tribe. The CCS Pullman Center operates on the WSU campus and is located on the ancestral homelands of the Palus people and on the ceded lands of the Nimíipuu (Nez Perce) Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

This is a contracted, exempt management position. Medical, dental life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board; TIAA-Cref retirement plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of one (1) day per month, effective upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.)