.

The Humane Society of the United States (HSUS), the nation’s most effective animal protection organization, is seeking a part time Estate Assistant for the Office of General Counsel. The primary purpose of this position is to assist with day-to-day management and administration of estates and trusts identifying HSUS and/or HSUS affiliates as beneficiary.

You will be responsible for:

• Creating database files for new estate matters including entering basic information into database; scanning relevant documents into database; searching HSUS membership database for record(s) and entering applicable information and history into files;

• Forwarding new file to designated member of the estate administration team or further action and providing necessary information to other departments, including Philanthropy and Accounting;

• Receiving estate/trust account statements, updating account balance in required database files and based upon pre-established guidelines, filing statements, forwarding to designated member of the estate administration team, and/or providing information to Accounting department. Assisting estate administration team with matters related to the annual review by outside auditors;

• Receiving and reviewing for clarity all K-1 Schedules and Forms 1099 before forwarding to accounting and filing;

• Recording all incoming checks and updating appropriate database with date deposited or forwarded;

• Monitoring estates/trusts general voicemail and email account, scanning emails, incoming mail into electronic file and forwarding information to designated member of the estate administration team for any further action. On request, obtaining additional information from, or providing information to, insurance/annuity companies, financial institutions, estate fiduciaries, attorneys, HSUS and HSUS affiliate employees, etc. Producing accurate and professional looking written correspondence;

• Receiving, processing, scanning emails, incoming mail into electronic file and forwarding information to designated member of the estate administration;

• Maintaining current database files and lists for all estates and related matters;

• Perform other duties as assigned.

Qualifications and Requirements:

• High school diploma or equivalent required;

• A minimum of two (2) years’ administrative assistant experience, preferably in a legal environment, dealing with a very large workload required;

• Excellent organizational skills and extraordinary attention to detail with respect to documents and files;

• Ability to handle sensitive materials and information with discretion and confidentiality;

• Ability to work efficiently with a very large number of files daily, the ability to manage multiple and often changing priorities and issues of varying complexity, while meeting time sensitive deadlines and deliverables;

• Excellent use of the English language, oral and written;

• Ability to communicate successfully, effectively, and diplomatically with people of all educational and experience levels;

• Proficient in the latest version of Microsoft Office, particularly using Microsoft Word and Excel. Proficient in a ROI database application preferred. Ability to learn new software programs as needed;

• Ability to work both independently and as an effective team member;

• Ability to move/lift to and including 30 pounds.

This position is based in the DC Metro Area

Please submit your resume and cover letter as one document.

The health and safety of our candidates, employees, and the communities in which we work is our top priority. The Humane Society of the United States has implemented a mandatory COVID-19 vaccination policy for all U.S. employees, including new hires. We make reasonable accommodations for employees with disabilities or sincerely held religious beliefs. All U.S. new hires will be required to show proof of COVID-19 vaccination prior to their first day of employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. EOE

Job Type: Part-time

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.