POSITION TITLE: Business/Procurement Manager

BRIEF OVERVIEW OF POSITION:

The Business & Purchasing Manager oversees the campus warehouse and purchasing for the Facility Services Department. Responsibilities include warehouse management, purchasing and procurement, accounts processing, and administrative services. The position reports directly to the Director of Facility Services.

DEPARTMENT:

Facilities Services

DIVISION:

Facilities Services

UNION:

Union Exempt

COMPENSATION:

Hourly

SALARY:

$24.61 per hour

GENERAL STATEMENT:

Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team:

Work-life balance

• Holidays-10 paid holidays per year and General Election Day
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
• Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.

Employee and Dependent Tuition Waiver

Opportunities to engage in professional development opportunities

Committed to employee wellness and access to a robust Employee Assistance Program

Medical Benefits that are robust and affordable

Visit MUS Benefitsto learn more about our benefit package including Medical, Vision, and Dental

• Life Insurance and Long Term Disability are incorporated into our benefits.
• Learn more about our retirement benefits at MUS Retirement.
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

CORE RESPONSIBILITES:

Administrative and management duties for specific operation of facilities. May manage budgets, cost estimates, purchases of equipment, safety training, policy and procedure and rules, regulations administration. Typically reports to Maintenance Svcs Mgr. II.

DUTIES AND RESPONSIBILITIES:

The Business & Purchasing Manager oversees the campus warehouse and purchasing for the Facility Services Department. Responsibilities include warehouse management, purchasing and procurement, accounts processing, and administrative services. The position reports directly to the Director of Facility Services.
Purchasing:

• Provide basic purchasing instruction and advice to the Facilities Services Department regarding the processing of purchases including purchase requisition, bid solicitations, administration and payment.
• Assist in ensuring departmental compliance with MSUB, state and federal laws, rules, policies and procedures.
• Review payments to vendors including BPAs and p-card reports for compliance with procurement policies.
• Draft procurement documents.
• Process and maintain vendor insurance documents, workers compensation and licenses. · Receipt and processing of Purchase Requisitions; issuance of sole source PO/Contracts, multiple bid purchase orders, issuance of Contract amendments and PO change orders; and all associated administrative tasks.
• Ensure department web page remains up-to- date.
• Manage encumbrances in Banner system.
• Assist in keeping Office Procedures Manual updated.
• Provide helpdesk level support for procurement processes including role management, basic support and troubleshooting for minor issues.
• Assist with training new Facilities services employees on procurement processes.
• Remain competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the Director of Facilities Services or required by the University. ·
• Serves as point of contact for payroll within the Facilities Services Department, including all new hire processes and biweekly payroll.

Warehouse Management:

• This position manages the daily operations of the warehouse facility with over 5,000 line items valued at $250,000.
• Develops short- and long-term planning, policy and procedures for all aspects of the warehouse
• Establishes and implements strategies to insure inventory and purchasing needs are met in a timely manner to meet critical completion dates.
• Defines optimal levels of inventory items based on usage, seasonal needs, available space, etc., and insures that assets are appropriately accounted for.
• Trains, evaluates, schedules and assigns warehouse staff.
• Coordinates with stakeholders to identify purchasing needs, develop and/or assist in the development of specifications for the item(s) or service(s) being purchased. Coordinate with central purchasing to insure department purchasing activities adhere to procurement policies and regulations.

Accounts Processing/ Business Management:

• Prepares requisitions and claims to determine appropriateness of expenditures and insure that resources are used in the most efficient manner possible.
• Develops or assists in the development of bids, proposals and contracts while monitoring and evaluating products and services.
• Receives, reviews and processes payments of all campus utilities. Determines the appropriate distribution of each utility; monitoring bills for significant deviations; identifying discrepancies resolving issues with the utility companies.
• ·Utilizes various software applications, such as Banner, FAMIS, spreadsheets, relational databases, statistical packages, and graphics packages to assemble manipulate and/or format data and/or reports that assist in the review, analysis, and interpretation of financial information.
• Assists in the development and implementation of accounting, purchasing and business-related systems to insure the flow of financial information is effective and auditable.
• Serves as the first line interface with Facilities Services customers includes responding to emergency trouble calls.
• Maintains office records which require skill in the use of office software functions, prioritizing projects, maintaining standard office equipment.
• Sorts, routes, and distributes mail, facsimiles and electronic messages to insure timely delivery of correspondence and materials to appropriate staff.
• Takes lead or contributes to projects as appropriate.

Other Duties as Assigned:

• Perform a variety of other duties and special projects in support of Facilities Services as assigned by the Director of Facilities Services.

REQUIRED QUALIFICATIONS:

• High school diploma
• Valid and insurable Montana driver's license
• Demonstrate a thorough knowledge of Critical thinking skills.
• Extensive computer knowledge and capability.
• Basic Accounting abilities.
• Must be able to keep accurate records.
• Must be able to effectively work with Vendors and delivery companies.
• Read and interpret materials Handling codes and laws.
• Ability to work effectively with other staff.
• Efficiently communicate with others.
• Comprehensive knowledge and proficiency in Microsoft Office Suite.
• Possess general administrative skills including : filing, use of fax and copy machines, and writing reports.
• Good interpersonal and communication skills with the ability to work with diverse groups and maintain positive working relationships.
• Complying with policies, rules and regulations.

Demonstrated competence:

• Procuring goods and services for a large organization.\
• Exercising sound judgment and making consistent decisions.
• Complying with policies, rules and regulations.

Skills: Demonstrated experience:

• Utilizing integrated administrative software.
• Responding to the public and dealing with customers.
• Working and/or managing a stores/inventory operation.

Abilities: Demonstrated capacity to:

• Work independently with minimal supervision.
• Communicate effectively within a complex organization.
• Prioritize multiple tasks within short and inflexible timelines.
• Work effectively as part of a team.

PREFERRED QUALIFICATIONS:

• Business level writing skills.
• Demonstrate thorough knowledge with creating and processing Purchase Requisitions; issuance of sole source PO/Contracts, multiple bid purchase orders, issuance of Contract amendments and PO change orders; and all associated administrative tasks.
• Thorough knowledge of Montana State Procurement and purchasing laws.
• Familiar with the development of bids, proposals and contracts while monitoring and evaluating products and services.

PHYSICAL REQUIREMENTS:

• Able to lift 50- 75 pounds repeatedly.
• Must be able to stand, bend, and reach.
• Must be able to stand for long periods; lift and transport supplies, equipment, and packages weighing up to 75 pounds.

Job Type: Full-time

Pay: From $25.61 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.