The Administrative Support Assistant provides multi-faceted support in a fast-paced executive level management environment and requires professionalism (manner and appearance), reliability, independent judgement, confidentiality, flexibility, attention to timelines/details and multi-tasking. The Administrative Support Assistant reports to the Chief Executive Assistant.

Also housed in the suite and part of the Executive team, is the Executive Secretary-Board responsible for activites relating to the Mote Board of Trustees, Mote Foundation Board and the Advisory Councils. The Administrative Support Assistant may be asked to provide support for Board related activities on an as-needed basis for meeting preparation, collecti

on of staff reports, and more.

Skills

Required: Proficiency in MS Word, Excel, Power Point; Excellent verbal and written communication

Preferred: Versai, Raiser’s Edge, Adobe, Mozilla

High school diploma or GED and at least 3 years experience working in a professional office enviroment.

Attributes

Professional, dependable, punctual, courteous, responsible, accountable, positive attitude, team player, self starter, well organized, accurate, ability to work unsupervised, able to prioritize, time management skills.

Hours: Full time position, 8:00am-5:00pm, Monday – Friday; one-hour lunch

Responsibilities include, but not limited to:

I. Primary responsibility is to provide day-to-day administrative support for the Chief Executive Assistant (CEA) in support of the President /CEO.

• Provide coverage for the office/President in absence of Chief Executive Assistant.
• Maintain reception area and provide reception support (meet and greet) for combined President/CEO and Board office suite.
• Receive walk-in, telephone, e-mail callers, and personally manage routine matters, screen calls and refer calls as appropriate by understanding the nature of the inquiry in order to relay accurate information.
• Interact in a professional and friendly manner with various people inside and outside of the organization including staff, trustees, advisory council members, volunteers, donors, local, state and federal elected officials, community leaders and various marine related organziations.
• Assist with scheduling and maintaining President’s calendar
• Maintain and coordinate travel plans for President
• Multiple database support and maintenance: maintain President’s mailing lists

II. The Administrative Support Assistant may also be called upon to provide assistance for the Board Executive Secretary

To Apply:

Interested applicants should apply on line by choosing “2023 Administrative Support Assistant” at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm March 10, 2023.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote participates in E-Verify.