Administrative Assistant Job at State of Washington Health Care Authority
State of Washington Health Care Authority Olympia, WA
$38,952 - $51,888 a year
Description
Administrative Assistant 3 (AA3/MPD)
71028933
71028933
About the division:
The Mission of the
Medicaid Programs Division (MPD) in the Health Care Authority (HCA) is to provide high quality health care through innovative health policies and purchasing strategies which assist in the purchase and delivery of medical services to qualified Washington citizens. MPD staff works across the agency and between agencies (Department of Health, Department of Social and Health Services) and in partnership with health care providers and community stakeholders to develop and manage high-quality, evidence-based, health care programs and purchasing of services that enhance Apple Health clients’ ability to access appropriate, quality health care. MPD is responsible for the implementation and oversight of Washington Apple Health managed care programs, including Managed Care Organizations (MCO) and Behavioral Health Administrative Services Organizations (BH-ASO), serving over 2 million Washington residents in all 39 counties. Through these efforts, the position supports HCA’s mission to “Provide high quality health care through innovative health policies and purchasing strategies.”.
About the position:
This Administrative Assistant 3 (AA3) is responsible for providing administrative support duties to assist the section manager and QOPA supervisors and staff. This position serves to support the section manager in duties assigned, such as key deadlines, expenditure control, personnel administration, report preparation, and special assignments within the section. This role assists in arranging and tracking meetings and workgroups, especially for large or complex attendees, stakeholder workgroups, and legislative assignments. This position is crucial in achieving the goals of the section.
This position is eligible to telework and is typically not required to report on-site.
Duties
Some of what you will do:
- Oversee all aspects of administrative and resource coordination for the Quality Oversight and Program Alignment Section within the Medicaid Programs Division. Providing administrative support to Section Manager, including secretarial support.
- Ensure the Section Manager is aware of internal and external deadlines and assists in prioritization of work activities. Serves as liaison between the Section Manager, Section Supervisors, MPD Management Team and other agency staff, transmitting assignments, reviewing for appropriateness and consistency, making suggestions, and ensuring compliance with agency policy.
- Reviews, corrects, tracks, and approves all materials for Section Manager signature including contracts, personnel documents, correspondence, travel requests, and purchase requests. Tracks personnel changes including Random Moments Time Study (RMTS)participation and hiring status for section positions to ensure timely handling, filing of documents, and response to applicants.
- Support Section Manager, section supervisors, and staff in project-based work and contract work. Interact with clients, visitors, and contractors/vendors.
- Create and modify documents using word processing, spreadsheet, database, and presentation software. Conduct research and compile data.
- Support QOPA project meetings as requested, including Quality Measurement, Monitoring and Improvement (QMMI), Multi-System Rounds, initiative implementation activities, and contractor or stakeholder meetings.
- Supports the coordination and tracking of legislation and provisos impacting the section and supports the production of various reports as required by existing and newly passed legislation.
Qualifications
Required qualifications:
- High School Graduation or GED.
AND
- Three (3) years' of progressively responsible office/clerical support, secretarial & general administrative work experience requiring keyboarding or typing.
Note: Formal education will substitute year-for-year experience.
Required Skills and Abilities:
- Two (2) years’ experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) in a professional office environment.
- Knowledge of office procedures and practices; business management practices; research methods, data collection; communication and correspondence practices.
- Ability to work independently; read; understand and interpret policies and procedures; and develop written reports.
- Ability to work efficiently with others in a team setting.
- Ability to communicate effectively both orally and in writing.
- Knowledge in report production, using graphics, and formatting techniques for readability, and reader interest.
- Demonstrate critical thinking and problem-solving skills.
- Ability to be clear and effective in written and verbal communication with various levels of professional staff.
- Effective planning and project management skills.
Preferred qualifications:
- Previous experience providing administrative support within government setting.
Supplemental Information
How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.
To apply for this position, you will need to complete your profile and attach:
- A cover letter that specifically addresses how you meet the qualifications for this position.
- Current resume.
To take advantage of veteran preference , please do the following:
- Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
- Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.
About HCA:
The Washington State Health Care Authority (HCA) is committed to whole-person care, integrating physical health and behavioral health services for better results and healthier residents.
The Washington State Health Care Authority (HCA) is committed to whole-person care, integrating physical health and behavioral health services for better results and healthier residents.
HCA purchases health care for more than 2.5 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and the School Employees Benefits Board (SEBB) Program. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost.
What we have to offer:
- Meaningful work with friendly co-workers who care about those we serve Voices of HCA
- A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
- A healthy work/life balance, including alternative/flexible schedules and mobile work options.
- A great total compensation and benefit package WA State Government Benefits
- A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
- Tuition reimbursement
- And free parking!
Notes:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.
HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Angel Matthews at Angel.Matthews@hca.wa.gov.
The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.
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