I. JOB SUMMARY

The Administrative Assistant performs a variety of administrative and office activities. The Administrative Assistant will assist all team members and help the office run smoothly. The Administrative Assistant will play a vital role in tracking and completing submittals and assisting the team with tracking projects.

I. DUTIES AND RESPONSIBILITIES

• Assist walk in clients and answer phones; Take detailed messages and transmit to staff
• Provide reproduction and related tasks (i.e., copying, binding, scanning and collating)
• Coordinate and organize meetings and manage calendars
• Provide general office support including filing, management of office supplies and equipment, distribution of mail, etc.
• Prepare and send documents to Clients for signatures and approvals
• Assist with project status updates; Work with team to maintain and update project trackers
• Communication with agencies, government offices, and client representatives to advance projects
• Assist with preparing application paperwork; Submit application packages to various agencies, boards and committees having jurisdiction over project work; Request meetings with agencies
• Make deliveries/in-person submittals as needed
• Download and organize client project files

II. REQUIRED EDUCATION AND EXPERIENCE:

• Associates Degree (preferred), High School Diploma (required)
• One to two years of administrative experience
• Ability to multi-task and work effectively within a team
• Professionalism and effective communication skills a must
• Must be able to work in a fast-paced environment
• Proficient with Microsoft Office

III. WORK ENVIRONMENT

• This position is a professional office environment located in Bartow, FL.
• Standard Work Schedule
• Monday to Thursday – 7:30 am to 5:30 pm (one hour allowed for lunch)
• Friday – 7:30 am to 11:30 am

IV. BENEFITS

• Eligible for Company Matched Retirement, after 6 months of employment
• Eligible for Paid time off after 90-day probation
• Ability to earn Mid-Year and End-of-Year bonuses
• Eligible for Health Insurance after 90-day probation

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• No nights
• No weekends

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Bartow, FL 33830: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have previous experience with permit submittals to agencies such as FDEP, FDOT, SWFWMD, etc.?
• Are you able to work 7:30 am to 5:30 pm Monday to Thursday and 7:30 am to 11:30 am on Friday?

Work Location: In person

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