Administration Manager Job at Montgomery Area Mental Health Authority, Inc
Montgomery Area Mental Health Authority, Inc Montgomery, AL
CLASSIFICATION: Administrative Specialist II
SALARY RANGE: $27, 239-$41, 447
SUPERVISOR: Executive Assistant
DEFINITION:
This is responsible administrative work involving varied duties concerning the program in which the employee is assigned. Primary assignment is with assisting the Clinical Director and the Chief Operations Officer. Employees may also be assigned to perform duties in other programs.
DESCRIPTION OF DUTIES:
Maintain surveillance of building, grounds and utilities and initiate appropriate action to assure proper functioning, pleasant appearance and conservation of time, money, and energy.
Assume custodial responsibility for equipment and assume that equipment is maintained and operational. Stock adequate level of supplies.
Assist with ordering and distributing office and cleaning supplies to all programs.
Keep minutes of general staff meetings and refer item for review to the attention of the Director of the program.
Greet the public andgive/obtain routine and non-technical information.
Answer the telephone, screen calls, and refer to appropriate person.
Process mail.
Assist the Administrative staff with calculations and reports.
Type letters and other materials as needed.
Fill in for the Executive Assistant in theirabsence.
Perform other related duties as requested by supervisor.
REQUIREMENTS:
Working knowledge of office practices.
Ability to work independently or with a group.
Familiarity with principles and practices of medical records.
Excellent interpersonal skills and ability to communicate in a courteous manner with all persons, both orally and in writing.
Ability to relate well to the public, in person or on the telephone, in a pleasant manner.
Basic computer skills including some word processing/basic typing skills.
Knowledge of medical billing procedures.
QUALIFICATIONS:
Graduation from high school or its equivalent including or supplemented by courses in secretarial business practices, typing, computer and office equipment.
Must hold a valid Alabama Driver's License and maintain a driving record that is acceptable to the Authority's insurance carrier.
Must maintain liability coverage on personal vehicles. Must hold a current Red Cross First Aid/CPR Certificate.
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