We are seeking an Admin Assistant to join our growing team! An admin assistant can be seen as the face of an organization and is someone who provides high-level administrative support to managers in the organization. Like secretaries or personal assistants, they conduct clerical work. However, admin assistants may have additional responsibilities and high levels of tasks.

Responsibilities

• The admin assistant will own the executive’s calendar and keep them on track to meet daily goals and deadlines
• The admin assistant will also collaborate with the Office Manager and Marketing Manager on needs such as inventory maintenance and vendor communications
• Heavy calendar management; schedule meetings and phone calls
• Book travel arrangements and necessary accommodations
• Manage executive’s time and prepare meeting materials
• Assist Office Manager and Marketing Manager with various tasks as needed
• Some personal assistance as needed

Qualifications

• Proven experience working as a personal assistant is required
• Ability to maintain confidentiality and be ultra discreet
• Demonstrate excellent email etiquette, concise and accurate communications
• Must be very technically savvy
• Resourceful in terms of internet search and online shopping
• Strong work ethic, reliable, punctual, and honest
• Practical and efficient
• Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps
• Proficient in Google Workspace (Gmail, Google Drive, Google Calendar, Chats, etc.)
• Highly organized, meticulous, detail-oriented, and thorough
• Able to multitask and prioritize well
• Positive attitude, team player
• Personable, gracious, and polite, with excellent people skills
• Proactively identifies and resolves problems
• Able to work independently but takes direction well
• Flexible and able to accommodate spontaneous changes to routines and plans
• Long-term intent

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Palos Hills, IL 60465: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Typing: 2 years (Required)
• Organizational skills: 3 years (Required)
• Personal assistant experience: 3 years (Required)
• Customer service: 2 years (Required)
• Administrative experience: 3 years (Required)

Work Location: One location

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