Starting hourly rate: $27.40 per hour - will commensurate with experience

JOB SUMMARY

Complete all Accounts Payable and Payroll functions to successfully issue payments to both vendors and employees.

KEY RESPONSIBILITIES

• Verifies that all Purchase Orders and Invoices are approved by the proper person that has the approval limit and proper documentation is provided.
• Codes all invoices to the proper general ledger account.
• Scans any Accounts Payable documents that have either been requested or require additional approval.
• Assures that payments are made on time to vendors and maintaining the internal cash disbursement deadlines.
• Voids checks and invoices as needed.
• Verifies no sales tax is being charged on invoices and provide tax exempt information to vendors as needed.
• Reconciles vendor statements and make requests or resolve any issues as needed.
• Responsible for all tasks of receiving, opening and entering all invoices and payroll documents.
• Checks emails and voice mail on a daily basis and respond within 24 hours.
• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering direct deposit changes, tax changes, time keeping system access, department access, supervisor access, wage executions and child support orders.
• Accountable for collecting timekeeping information, incorporating any deductions and pay adjustments pertaining to that pay period, and issuing pay and pay related information to each employee.
• Audits payroll accrual balances and benefit deductions.
• Maintains all Payroll and Accounts Payable files.
• Serves as back up to Accounts Payable/Payroll Manager; responsible for Payroll and Accounts Payable processing.

Required Experience:

EDUCATION

• Bachelor's degree in business or accounting preferred.
• Associates Degree or High School diploma/GED with equivalent experience required.

EXPERIENCE

• Work experience in Finance or Payroll function. For attained Bachelor’s Degree 1 to 3 years experience, for attained Associate Degree 3 to 5 years experience, for High School diploma/GED 5 or more years required.
• Non-profit experience preferred.
• Proficient knowledge of payroll and purchasing policies, procedures and practices; knowledge of accounting principles, accounts payable and maintaining general ledgers.
• Demonstrated experience in maintaining a high level of accuracy in preparing and entering financial and/or payroll information. Capable of identifying errors and taking corrective action.
• Experience with confidentiality concerning financial and/or employee files.
• Proficient with various computer software operations including Microsoft Office (including Excel).
• Experience with processing a large volume of accounts payable/payroll rapidly and accurately.
• Ability to understand and follow complex, oral and written instructions.
• Ability to prepare and maintain vendor and/or payroll files.
• Experience with maintaining vendor relationships.