Unassigned Secretary Job at Mayer Brown LLP
Overview:
If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial team in our Chicago office as an Unassigned Secretary.
The Unassigned Secretary will provides administrative and word processing support to attorneys in various practices when assigned secretary is out of the office or unavailable. The Unassigned Secretary will also assists with projects and overflow work.
Responsibilities:
Qualifications:
Professional Experience:
Technical Skills:
Performance Traits:
Physical Requirements:
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Mayer Brown LLP is a leading global law firm with offices in 27 key business centers across the Americas, Asia, Europe and the Middle East. We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential.
If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial team in our Chicago office as an Unassigned Secretary.
The Unassigned Secretary will provides administrative and word processing support to attorneys in various practices when assigned secretary is out of the office or unavailable. The Unassigned Secretary will also assists with projects and overflow work.
Responsibilities:
Essential Functions:
- Document production, writing letters, memos and phone support
- Prepares expense reimbursement requests and submits vendor invoices
- Coordinates conflicts checks and opening of new matters
- Coordinates travel arrangements
- Schedules and coordinates meetings
- Handles and/or coordinates photocopying and scanning
- Organizes and maintains legal correspondence and document files and utilizes LegalKey
- Opens, sorts and processes attorney mail
- Transcription (e.g., from digital files)
- Performs other duties as assigned or required to meet Firm goals and objectives
Qualifications:
Education/Training/Certifications:
- High School diploma or equivalent required
Professional Experience:
- Minimum 2 years secretarial experience required
Technical Skills:
- Proficiency in Microsoft Office products required
- Typing of 50 WPM preferred
Performance Traits:
- Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
- Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative
- Strong customer service skills
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
Physical Requirements:
- May require occasional lifting of up to 20 lbs.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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