Travel Manager Job at Premier Lacrosse League
About:
The Premier Lacrosse League (PLL) is a men’s professional lacrosse league in North America, composed of 8 teams with the best players in the world. Co-founded by lacrosse superstar Paul Rabil and his brother, serial entrepreneur and investor, Mike Rabil, the Premier Lacrosse League is backed by an investment group composed of The Chernin Group (TCG), Joe Tsai Sports, Brett Jefferson Holdings, The Raine Group, WWE, 35 Ventures, Creative Artists Agency (CAA), and other top investors in sports and media. For more information, visit www.premierlacrosseleague.com and follow on social media: Instagram (@PLL), Twitter (@PremierLacrosse), Facebook (@PremierLacrosseLeague) and YouTube (YouTube.com/PLL).
Company Values:
Company Values:
1. Stay grounded
2. Think critically
3. Encourage creativity
4. Persevere through the noise
5. Operate like an owner
6. Be helpful
Position Overview:
The Premier Lacrosse League is seeking an Events Travel Manager to oversee all travel for the league including staff, athletes, and executives. As an integral part of the Event Operations Team, the Travel Manager will liaise with the Lacrosse Product Team on all PLL team travel (players, coaches, and medical staff) as well as manage hotel, and ground transportation for entire PLL Traveling parties. The Events Travel Manager will be the subject matter expert on travel for the league.
Key Objectives:
In Season:
- Travel coordination for PLL League including but not limited to flights/trains, hotel rooms, ground transportation including buses and rental cars.
- Travel to each event weekend to manage hotel, buses, and catering on site.
- Liaise with Lacrosse Product Team to ensure all team air/rail travel is booked and hotel rooming lists match travel dates.
- Manage approvals on all Air and Rail travel through online booking tool including for staff and special guests as needed.
- Lead relationship with PLL travel agency.
- Coordinate with Lacrosse Product on other team needs including but not limited to hotel meeting spaces, bus schedules, hotel rooming lists, last minute changes.
- Manage hotel bookings start to finish for the season including RFP process, rooming lists, straight through to budget reconciliation and billing for entire traveling party including players and coaches.
- Manage hotel room blocks directly for entire travel party.
- Lead communication and travel details with staff throughout the season.
- Create staff schedules and complete run of show for event weekends.
- Plan and manage budgets for all staff meals onsite as well as liaise with Lacrosse Product team on athlete meal times/menus.
- Create training documentation on travel policies and procedures for new hires.
- Negotiate vendor rates and contracts in each market including but not limited to hotels, ground transportation, rail/air, and other services as needed.
- Help develop and enforce strict booking timelines and travel budget for both staff and players/coaches.
- Manage and communicate with third party travel service providers as necessary.
- Maintain a high level of communication with all designated points of contact.
- Operate in a manner that is both efficient and cost-effective.
- Assist Event Operations team in other duties as assigned.
Off Season:
- Set the infrastructure for companywide travel.
- Research and stay on top of current travel industry trends and news.
- Reconcile invoices and compile data on travel spend.
- Research CVBs and Sports Commissions for local grant opportunities.
- Assist with venue search and introductions through CVBs as needed.
- Research national and local hotels for partnerships and discounts, secure blocks early.
- Source new travel service providers. Evaluate current providers and work to improve relationships and deals.
- Booking Platform
- DMC/Booking Agency
- Hotels
- Buses
- Rental Cars
- Airlines
- Uber
- Catering
- Revamp workflow and organization for travel program.
- Assist in other Event Operations projects as assigned.
Measurable Outcomes:
- Maintain travel budgets including average travel costs by negotiating favorable deals with vendors.
- Setting timelines and keeping internal groups accountable on travel bookings.
- Introduce new processes and procedures to the league in order to enhance efficiencies.
What We’re Looking For:
Skills
- 3+ years of event operations experience with a focus in travel coordination.
- Expert in current travel industry trends.
- Experience in the sports industry preferred, but not required.
Talents
- Able and excited to travel nationwide to 14 event weekends during the season plus special events including but not limited to Championship Series, Executive Offsites, etc.
- Excellent written, verbal communication and presentation skills.
- Ability to learn quickly and adapt to adverse situations.
- Self-motivated and self-directed.
Compensation:
- Based on the candidate’s experience, seniority, and location
- Starting base salary of 70,000.00 annually
- The total compensation package includes Annual Bonus, Health, Life, Dental, and Vision Insurance, 401(k) plan, Equity Sharing, Mental Health Stipend, Unlimited PTO, and Paid Parental Leave
We require Covid-19 vaccination. We will consider reasonable accommodations only for valid and documented medical reasons or sincerely held religious beliefs. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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