Employment Type:

Shift:

Description:

I Accountability Objectives:

Procures a variety of supplies, equipment, and services to support the hospital department's daily operation. Requires knowledge of the supply chain ordering system, contracts (and their required compliance), issues, reviews and evaluates requisitions. Monitors order status, backorders and works with the Supply Chain Agents and various hospital departments for authorized substitutes when necessary. Works with vendors for approved product evaluations in collaboration with the Supply Chain Agents. Works as a liaison for Supply Chain with the various Health System departments and colleagues

II Position Qualifications:

Minimum Education, Licensure / Certification and Experience Required.

A. Education

• Requires one year of formal education beyond high school or equivalent combination of education experience.

B. Licensure / Certification

• Not Applicable

C Special Skill / Aptitudes

• Interpersonal skills necessary to communicate effectively with vendors, Supply Chain Agents and Health System department personnel.
• Ability to operate computers to requisition products, resolve invoice issues, run reports as needed for inventory and cost analysis as well as provide system support for Supply Chain.
• Mathematical skills necessary to calculate budget and inventory analysis.
• Analytical ability and creativity required to identify potential cost savings and prepare utilization reports
• Excellent customer service orientation skills necessary in order to deal effectively with various levels of hospital personnel, outside customers and community groups.

D. Experience

• One year experience with purchasing and accounting.

III Duties / Responsibilities:

• Initiates and/or enters daily departmental requisitions consistent with hospital supply chain policies; monitors standing orders to maintain appropriate stock levels. Requisitions are to be entered the same day they are received unless they are incomplete.
• Contacts vendor representatives on matters such as vendor performance, special orders, service problems; informs appropriate Supply Chain Agents and management accordingly. Understands and monitors vendor compliance with the Health System and with local contracts.
• Prepares reports of supply utilization; reports unusual utilization trends.
• Works with department management and Supply Chain Agent to develop product needs, determine required inventory levels, investigates and recommends potential suppliers.
• Works with Department Leadership and Supply Chain Agent to develop and facilitate competitive bidding agreements (not currently active in the Health System contract or sourcing).
• Consults with the Manager/Service Delivery Leader and Supply Chain Agent on capital equipment projects and large specialty orders.
• Researches new products with approval. Coordinates trial, cost analysis and confirms contract obligations with Supply Chain Agent and requesting department.
• Serves as department representative to other Health System departments such as Engineering to facilitate new equipment check, removal of existing equipment and to communicate to departments any changes or discontinuance of product/equipment.
• Maintains price lists, controls files, and monitors vendor performance records in accordance to purchasing standards. With the assistance of the Supply Chain Agent, will maintain inventory and volume levels.
• May implement and support two-bin Kanban inventory systems as they are scheduled to optimize inventory and supply cycle times:
  • Coordinate implementations at hospitals in system
  • Facilitate training and operation of inventory systems
  • Develop project plans and track progress
  • Review 'Dashboard Reporting' for inventory adjustments.
• Works with Supply Chain operations as needed to process or resolve any purchase order problems, credit issues or returns.
• Maintains good rapport and cooperative relationships. Approaches conflict in a constructive manner. Helps to identify problems, offer solutions and participates in the problems resolution.
• Under limited supervision, and/or according to policies and procedures, accurately receives, stages, stores, and distributes shipments of supplies and equipment. Ensures deliveries are correct, purchase orders are received in the supply chain information system, and delivery documents are prepared.
• Required to meet as requested with Supply Chain Agents to monitor remote requisitioning activity and evaluate process, and resolve issues.
• Assumes responsibility of job duties in the safest possible manner, assures personal and safety and that of coworkers and to report all preventable hazards and unsafe practices immediately to management.
• Maintains the confidentiality of information acquired pertaining to patient, physicians, employee and visitors to St Joseph Mercy Hospital. Discusses patient and hospital information only among appropriate personnel in appropriately private places. Maintains confidentiality of any contracts and terms negotiated.
• Maintains the Invoice Work Queue to resolve any invoice in dispute with accounts payable, vendors, and Supply Chain Agents in a timely manner.
• May travel to various Health Ministries in SE Michigan.
• Demonstrates and actively promotes an understanding and commitment to the mission of St. Joseph Mercy Oakland through performing behaviors consistent with the Trinity Health Values.
• Maintains a working knowledge of applicable Federal, State, and Local laws and regulations, the Trinity Health Organizational Integrity Program, including the Standards of Conduct, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behaviors.
• Supports and conducts one's self in a manner consistent with customer service expectations.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.