• Subcontractor outreach to obtain all necessary documentation required for the Gilbane’s prequalification process, including email and telephone correspondence
• Thorough understanding of COMPASS Prequalification Software
• Support subcontractors in completing their registration and 1Form in COMPASS software
• Assist in the management of Bid List information, working toward completeness and correctness
• Assist in maintaining Business Unit Master Bidders List, updating current bidder prequalification status throughout the bid period
• Check and confirm current prequalification status of each potential bidder, inviting those with no status or expired status to prequalify in COMPASS
• Communicate prequalification status of each bidder back to Purchasing and/or Project Team on a consistent basis
• Assist the project’s purchasing personnel with the collection and preparation of all required documents as requested for prequalification, EMR & SDI Waiver

KEY COMPETENCIES

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
• Solve Problems - Identify, prioritize and implement alternatives for a solution.
• Demonstrate Agility/ Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
• Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

EXPERIENCE/EDUCATION

• Associates degree or 3 years of equivalent combination of education and experience.

• Some construction industry experience or internship, or equivalent combination of education and experience preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Strong communication skills, both verbal presentation and written
• Strong organizational skills, managing high volumes of work with varying due dates and levels of urgency
• Strong customer service skills, comfortable and capable of telephone outreach and professional communication with subcontractors
• Ability to work in a fast-paced team environment
• Proficient in working with computer programs, especially Microsoft Suite, and able to learn new software & platforms
• Ability to work autonomously and to prioritize workload and tasks

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan.

We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry.

Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.