It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission of providing good, nutritious food today and food to enable brighter futures. On an annual basis CAFB distributes about 40 million meals worth of food through a network of hundreds of partners across the DMV. We know that creating long term solutions to food security requires more than meals. It requires requires education, training, and collaboration across the public, private and social service ecosystems. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at capitalareafoodbank.org. Let us discuss how food is at the center of everyone's healthy life!

The Special Assistant to the CEO (SA) plays a unique role in the organization. In addition to serving as the primary assistant to the President & CEO, the SA will serve as a common thread and liaison between many members of the CAFB leadership team. Successful candidates will be comfortable and confident executing a wide range of tasks, be calm while managing numerous priorities. The SA will have a passion for strategy and analysis and an interest in the advancement of CAFB’s mission.

The Special Assistant to the CEO must also be extremely well-organized, poised, proactive, flexible, and comfortable in fast-paced environments and enjoy the unique responsibilities of supporting executives in a nonprofit setting. Excellent written and verbal communication skills, strong decision-making ability, time-management, confidentiality, and attention to detail are essential. This is a salaried exempt position.

Responsibilities

Chief Executive Officer Support - 70%

• Manage the CEO's agenda and calendar, evaluating and keeping track of important events and meetings.
• Compose general correspondence to staff, external stakeholders, and other community leaders on behalf of the CEO in draft and final format as directed.
• Ensure timely preparation of background materials for the CEO relevant to meetings, calls, events, and appointments, researching as necessary for complete information.
• Assist in the follow-up to meetings, including the preparation of relevant notes and briefings to staff or Board members, as appropriate.
• Support the management of the CEO’s quarterly and monthly priorities by proactively bringing together appropriate people and other resources.
• Develop strong and creative PowerPoint presentations and engage in ad hoc analysis on business priorities under the guidance of the CEO.
• Work with senior staff on key deliverables and ensures timely follow-up to the CEO directives.
• Prepare draft and final agendas for senior staff meetings for approval.
• Arrange logistics for CEO’s visitors and orchestrate occasional in person events.
• Support with quarterly board meetings including calendaring Board and Committee meetings, ordering refreshments for meetings, and ensuring set up/break down of meetings,
• Anticipate the CEO’s needs and support her in addressing issues that may arise.

Other Executive Support - 30%

• Provide administrative support to Chief Finance Officer and Chief Human Resources Officer, including scheduling meetings, submitting expense reports, ordering meals and supplies, maintaining meeting agendas, and preparing PowerPoint presentations.

Miscellaneous:

• Respond to and resolve administrative inquiries and questions
• Answer and transfer phone calls, screening when necessary
• Handle sensitive and confidential information with the utmost professionalism;
• organize and maintain files
• Perform other related duties as assigned

Qualifications

• BA from an accredited college or university in a relevant field of study
• Master’s Degree preferred
• 3-5 years increasingly responsible experience in an executive support capacity for senior-level management
• Nonprofit experience strongly preferred
• Per the DC Gov Mandate candidates must be fully vaccinated
• Ability to work in person 4 days per week for the first six months.

Competencies

• Composed demeanor and ability to stay calm under pressure
• Exhibits excellent communications skills, both verbal and written in addition to excellent listening skills.
• Strong analytical and information-management skills required to distill the considerable volume of information submitted to the CEO.
• Ability to take initiative and think proactively.
• Strong organizational skills; ability to prioritize and manage multiple tasks.
• Ability to translate goals into the steps and processes needed to achieve them
• Experience working in a dynamic, productive team environment
• Ability to maintain a high level of confidentiality
• Demonstrated proficiency in teleconferencing platforms including Zoom, Microsoft Teams, and WebEx.
• Expert proficiency in Microsoft Office software to include: Word, Outlook, Power Point, and Excel
• Ability to work professionally with a diverse staff and constituent base
• Must present a professional appearance and demeanor
• Commitment to the mission of the CAFB

Physical Demands/Working Conditions:

• Physical activities involve sitting and keyboarding for 90% of the workday.
• Regular hours Monday - Friday from 8:30 am to 5:30 pm.
• Willingness to work extended hours and/or weekends when necessary and for special programs and events.
• Occasionally lifts office supplies up to 20 pounds.
• Normal office environment, with frequent tight deadlines.
• Some work may take place in our warehouse distribution center, or at our partner agencies.
• Ability to travel to sites, as needed, throughout the metropolitan area.

We Offer: At Capital Area Food Bank, we understand that great people make a great organization. We value our people and offer employees a broad range of benefits including competitive compensation and benefits, free onsite parking, complimentary shuttle to metro, professional development, growth, and volunteer opportunities, fun work in a diverse environment

Capital Area Food Bank welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for all our employees. CAFB makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, reproductive health decision making or any other characteristic protected by law. Additionally, harassment or discrimination based on these characteristics will not be tolerated at CAFB. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20017: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What are your current salary requirements?

Work Location: Hybrid remote in Washington, DC 20017

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