Senior Staff Assistant Job at Massachusetts General Hospital(MGH)
Staff Assistant, II Per-Diem
- (3244954)
Reporting to the principal investigator, the Staff Assistant work about 30 hours per week, per-diem and will be responsible for assisting with one or multiple clinical trials
conducted by the MGH Center for Addiction Medicine, supporting a variety of day-to-day operations, as well as organizing
and coordinating various educational and research projects. Key areas of responsibility include facilitating excellent communication between the Center and outside stakeholders/clients, including schools, community organizations, state agencies etc., as well as within the Center itself. Additional
responsibilities include performing a variety of complex research support duties which require both initiative and independent judgment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Respond promptly to email and phone correspondence with collaborating schools, key stakeholders, and vendors.
- Ongoing and proactive communication with research participants and school stakeholders to maintain engagement and
- Schedule meetings, facilitator trainings, and study visits; send out confirmation/reminder letter in advance of
- Communicate with advisory board members.
- Assist with study visits and monitor research activities to be completed by study participants.
- Assist in the development and completion of grant proposals and other funding applications.
- Type correspondence, manuscripts, meeting minutes, and documents that may require complex formatting. Compose
- Orient new staff as appropriate.
- Refer issues and concerns raised by participants and school stakeholders to PI.
- Assist the PI, Grant Administrator, and Project Manager in the preparation of budgets and allocating of expenses.
- Maintain, edit, and update the laboratory web page.
- Prepare materials for use in the PI’s presentations at leadership and staff meetings, scientific meetings, advisory and
- Support routine financial management of the project by preparing purchase orders, processing the PI’s reimbursements
- Identify publications, websites, and other venues for newsworthy articles and/or presentations regarding the
May provide other clerical duties as time permits.
SKILLS AND COMPETENCIES REQUIRED:
- Excellent organizational and communication skills; must possess a professional demeanor and a strong commitment to
- Excellent attention to detail
- Excellent computer skills (i.e. Microsoft Office, Excel and Access)
- Dependability and responsibility
- Punctuality and excellent time management skills
- Strong initiative, self-motivated, and able to work with minimal supervision
- Ability to update schedules and calendars of staff
- Ability to work independently as well as in a group
- Ability to efficiently multi-task
- Ability to handle sensitive/confidential information
- Able to learn addition computer applications quickly
- Ability to handle sensitive/confidential information
- Independent judgment and problem-solving skills
- Bilingual in English and Spanish, or English and Portuguese preferred.
EDUCATION:
Minimum required: High School Diploma, GED, or equivalent.
EXPERIENCE:
1-2 years working experience, preferably involving administrative responsibilities or in a research setting.
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.
Primary Location MA-Boston-MGH 15 Parkman
Work Locations MGH 15 Parkman 15 Parkman Avenue Boston 02114
Job Administrative Support
Organization Massachusetts General Hospital(MGH)
Schedule Per Diem
Standard Hours 30
Shift Day Job
Employee Status Regular
Recruiting Department MGH Psychiatry
Job Posting May 17, 2023
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