AIDT at the Alabama Aviation Training Center in Mobile, AL is seeking a full-time Receptionist / Administrative Assistant.

($43,280 – $59,002)

ANNOUNCEMENT DATE: November 11, 2022
APPLICATION DEADLINE: November 25, 2022
PROJECTED START DATE: January 3, 2023

All resumes (mailed or electronic) must be received no later than 1:00 p.m. on November 25, 2022 to be considered.

SYNOPSIS

Provide high-level project support for various divisions of the Training Center’s internal/external customers and staff. This position requires a high level of professionalism and the ability to work without direct supervision.

Duties and Responsibilities

• Maintain the front reception area of the training facility.
• Monitor the training facility for safety, security, and cleanliness related issues; report issues to appropriate authorities.
• Provide high level administrative assistance to center staff including but not limited to: typing, editing, processing, proofreading, copying, categorizing, filing of letters, memos, forms, reports, notes, and other internal and external documentation and communications.
• Process correspondence to internal/external customers, employees, & potential employees.
• Schedule meetings, center activities, interviews, classes, workshops, seminars, conferences, & appointments.
• Perform all duties with a positive attitude; communicate professionally at all times, to reflect a positive AIDT image.
• Support project recruitment efforts, when needed.
• Maintain security of confidential information.
• Monitor outside vendors for monthly jobs that are performed to ensure job is being performed correctly.
• Compile statistics and prepare reports, when needed.
• Must be willing to work a flexible schedule to support the customer, when needed.
• Attend meetings, as necessary.
• All other duties as required by AIDT and the company.

Work Habits

• Comply with all policies and procedures as set out in the AIDT Policy Manual.
• Communicate professionally with staff, company representatives, government officials, and the general public.
• Plan daily/weekly schedule without direct supervision.
• Coordinate and account for AIDT resources within assigned area(s) of responsibility.
• Maintain housekeeping to organizational standards.
• Interact professionally with co-workers, general public, and others, as required.

Required Knowledge, Skills, and Abilities

Skilled in generally accepted office practices and processes.

Skilled in reading, writing, spelling, punctuation, and editing of work.

Ability to function in an automated work environment using computer systems, copiers, electronic mail, and telephone systems.

Ability to communicate effectively, verbally and in writing.

Ability to set and meet deadlines and handle multiple administrative functions concurrently.

Ability to follow established laws, policies, and procedures.

Ability to work in a constant state of awareness.

Proficient in Microsoft Office applications. (If selected for an interview, an assessment will be given.)

Ability to comply with AIDT policy regarding attendance. (Regular and predictable attendance is an essential function of the job).

Required Minimum Qualifications

AIDT Policy Manual minimum qualifications for Salary Schedule E3 are: Minimum high school diploma or GED certificate and two years additional college training in appropriate area of specialization; or three years work experience in appropriate area of specialization.

Salary and General:

Initial placement will be based on experience and education applicable to the E3 salary schedule, within a range of $43,280 – $59,002. Paid monthly. Excellent benefits package included.

Criminal Background Check:

The applicant chosen for employment will be required to sign a Criminal Background Check consent form and to submit a nonrefundable $25.61 payment for the cost of the criminal background check. (Note: $25.61 fee is based on possession of an Alabama Driver’s License. The fee for the background check may be more or less if the driver’s license is not an Alabama license.) Permanent employment will be contingent upon the results of the criminal background check.

Resumes received by mail or email after 1:00 p.m. on November 25, 2022, will not be considered for review. Interviews are by appointment only. Successful applicants will be notified by email. If selected for an interview, applicants must travel at their own expense to the interview site. Male applicants between the ages of 18-26 must provide proof of Selective Service Registration when requested. Employment references may be requested during the application process.

APPLY:

Resumes will be accepted by email: aatcrecaa ( at ) aidt.edu

Resumes will also be accepted by mail to the name/address below:

AATC RECEPTIONIST/ADMINISTRATIVE ASSISTANT
ATTN: REGINALD TAYLOR
ASSISTANT DIRECTOR OF OPERATIONS/HR
AIDT
One Technology Court
Montgomery, AL 36116

AIDT is an equal opportunity employer. It is the official policy of AIDT that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. AIDT will make reasonable accommodations for qualified applicants or employees with a disability. AIDT reserves the rights to withdraw, modify, or extend this job announcement at any time prior to the awarding of the position.

AIDT participates in E-Verify, a Federal law that requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Job Type: Full-time

Pay: $43,280.00 - $59,002.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Signing bonus

Work Location: One location

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