Purchasing Agent

Who we are:

We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests and owners, but also our teammates. Everyone should go home feeling better because they learned something new or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole organization. No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.

Your mission:

Should you choose to accept it…

If you are a business savvy, accounting-minded, price conscious, intelligent shopper, who is patient, organized and is able to price haggle with different vendors to ensure the best pricing available for the same quality product, then you need to come and work for us!

The Purchasing Agent is responsible for handling and overseeing the procurement of all goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Virgin Hotels’ established control policies and procedures. The Purchasing Agent also maintains and organizes the hotel’s storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services.

You will also be required to lead a team, communicate, coordinate, resolve money and supply issues and work well with other teammates, departments, Agents and guests. Most of all, we want you to have FUN since you play a huge role in creating that memorable guest experience towards your teammates, customers (external and internal), vendors, etc.!

The Nitty-Gritty:

What exactly you will be doing…

• 
  Approach all encounters with guests and teammates in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Virgin Hotels’ standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Always comply with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.
• Always maintain a warm and friendly demeanor.
• Teammates must, at all times, be attentive, friendly, helpful, and courteous to all guests, Agents, and fellow teammates.
• Keep appropriate par stock on all inventory goods. Notify the Director of Finance of any variances or deviation in par stock.
• Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with Virgin Hotels’ policies and procedures.
• Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes.
• Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods.
• Participate in the inventory process (monthly, quarterly, and annually).
• Secure competitive bids and maintain appropriate supporting documentation.
• Ensure inventory pricing reflects most current information.
• Review banquet event orders and consult with appropriate management for special requirements.
• Interview, train, supervise and develop Purchasing and/or Receiving staff, including coaching, coaching, counseling and discipline.
• Monitor and prepare financial reports in accordance with Virgin Hotels’ requirements meeting various due dates and deadlines.
• Attend, contribute, and provide periodic training in various meetings to maintain favorable working relationships among teammates and promote maximum morale, productivity, and efficiency.
• Participate in M.O.D. Program.
• Track all price changes.
• Keep supervisor aware of any unusual occurrences and significant deviations from standards, policies and procedures.
• Attend meetings/trainings as required by management.
• Perform other duties as may be requested by management.

What qualities are we looking for?

You got skills? If you can perform the following, then you have come to the right place…

• 
  There will be days where working long hours is required.
• Very heavy work, exerting more than 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Ability to convey information and ideas clearly.
• Ability to evaluate and select among alternative courses of action quickly and accurately.
• Routinely meet deadlines and show ability to multitask.
• Effectiveness in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Effective at listening to, understanding, and clarifying the concerns and issues raised by guests and team mates.
• Understanding of financial information and data, and basic arithmetic functions.

Background must-have:

• 
  Current, legal and unrestricted ability to work in the USA
• A minimum of 6 years of related progressive experience in hotel or related field; or a 4-year college degree and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience.
• The ability to demonstrate knowledge and understanding of safe food handling standards and beverage management.