Purchasing Administrative Assistant Job at Utica Park Clinic
Overview:
Hillcrest HealthCare System (HHS) is a comprehensive health system providing quality healthcare in northeastern Oklahoma, with the system’s flagship hospital, Hillcrest Medical Center, located in Tulsa. Additionally, HHS is comprised of Bailey Medical Center, Hillcrest Hospital Claremore, Hillcrest Hospital Cushing, Hillcrest Hospital Henryetta, Hillcrest Hospital Pryor, Hillcrest Hospital South, Tulsa Spine & Specialty Hospital, Oklahoma Heart Institute and Utica Park Clinic. HHS has 1,180 licensed beds and an expansive network of clinics.
POSITION SUMMARY: The Purchasing Administravtive Assistant is responsible for overseeing a variety of projects ensuring they are completed on time within budget and scope. These projects include (but are not limited to) repairs & maintenance, remodels, build outs, opening/closing locations, and the on boarding of new providers. The Purchasing Administrative Assistant also assists with standardizing equipment, furniture and building finishes. Responsibilities:
Join our Utica Park Clinic team as a Purchasing Administrative Assistant!
Hillcrest HealthCare System (HHS) is a comprehensive health system providing quality healthcare in northeastern Oklahoma, with the system’s flagship hospital, Hillcrest Medical Center, located in Tulsa. Additionally, HHS is comprised of Bailey Medical Center, Hillcrest Hospital Claremore, Hillcrest Hospital Cushing, Hillcrest Hospital Henryetta, Hillcrest Hospital Pryor, Hillcrest Hospital South, Tulsa Spine & Specialty Hospital, Oklahoma Heart Institute and Utica Park Clinic. HHS has 1,180 licensed beds and an expansive network of clinics.
POSITION SUMMARY: The Purchasing Administravtive Assistant is responsible for overseeing a variety of projects ensuring they are completed on time within budget and scope. These projects include (but are not limited to) repairs & maintenance, remodels, build outs, opening/closing locations, and the on boarding of new providers. The Purchasing Administrative Assistant also assists with standardizing equipment, furniture and building finishes.
- Project Coordinator works closely with Practice Manager/Administrative Director on repairs and maintenance on clinic/department spaces.
- Project Coordinator helps as a liaison between the IT Department and clinics on IT projects, opening/closing locations, and the on boarding of new providers.
- Project Coordinator provides training and assistance to enter online maintenance work order request. Is a resource for all things maintenance. Works closely with maintenance, Director of Project Management and CFO – obtaining quotes from contractors; approving high dollar repairs; and submitting capital requests.
- Project Coordinator works closely with Practice Manager/Administrative Director assisting clinics/departments on UPC Standard building finishes, UPC Standard Medical Equipment, and UPC Standard Furniture.
- Project Coordinator assists in resolving any out of compliance issues related to signage, building issues, storage issues, and equipment/furniture issues.
- Project Coordinator oversees all signage needs, reupholster needs, and art needs.
- Project Coordinator assists in asset inventory within clinics/departments and storage.
- Project Coordinator assists with all medical equipment repairs.
- Project Coordinator is responsible for all Staples, Standard Register, Duty Station, Fox Cleaners, Metro Appliance, Grainger, Fastenal, Anatomy Warehouse, and Commercial Medical orders.
- Project Coordinator is backup to all Purchasing Department staff.
Education:
- High School/GED
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