Role : Project Controls Eng Consultant

Work Location : Pittsburg, CA 94565

Description:-

Cost Administrator/Requistioner

This position will assist and help Project Managers with effective cost forecasting, monitoring, and reporting of project costs besides assisting project teams with processing of purchase requisitions and invoices. The Project Cost Administrator-cum-Requisitioner provides timely project cost administration and accounting support to project teams for overall success of projects.

This position works with the Capital Execution team to ensure accurate and timely cost related services including project financial closures.

Below are the essential job expectations for this role.

As a Project Cost Administrator:

Project Cost Accrual Management:

• Coordinate and provide monthly data to Finance Controller for Corteva & Contingent project team members recharges to facilitate project cost accruals. Assist Project Managers / Construction Managers as needed to facilitate project cost accruals, liaise with Project Teams, and contractors / vendors to support Project Managers and for accurate cost reporting covering forecasts, accruals, spent, committed amount, Indicated Total Costs, etc.).

• Project Cost Monitoring: Ensure cost deviations and project change orders are accurately recorded and reflected in the project data and forecast / cost reports. Track invoices with respect to project purchase orders towards cost accrued, SAP data and facilitate Project Managers for cost forecasting when needed.

• Project Financial Closures: Provide active open PO status to project managers to drive project closures. Provide final cost data to project team at project closure. Facilitate timely final invoice receipts and processing to match PO amount vs Cumulative Invoice amount, and initiate PO closures to avoid any money left as ‘AUC’ (Asset Under Construction).

• Assist Project Managers, when needed, in creation of WBS for new projects. Besides, ensure all cost related ‘lessons learned’ are brought to the notice of Project Manager for leverageable learnings.

• Provide Project Manager with monthly up-to-date commitment, spending, deviation, forecast, and accrual information needed on / before the due dates, to appropriately manage project budget and costs and leadership reporting.

As a Requisitioner:-

• Raise Purchase Requisitions for labor, services and material orders in ARIBA system

• Process Invoices for the capital / expense projects in ARIBA, S4 HANA in SAP

• Process Change Requests after receiving approvals, in ARIBA and S4 HANA

• Maintaining database to monitor and track all the above and be able to provide periodic status updates – Weekly and / or monthly as asked for.

• Reconcile and initiate amendments to annual Purchase Orders on a recurring basis

Invoice Processing:-

• Needs good understanding of contractors’ and vendors’ contract / PO information to verify wrong / overbilling

• Review invoices, time sheets of contractors and their sub-contractors and materials billing and work with Construction Managers / Project Managers for their review and approval including verification of rates as per contract / PO, verification of taxes, arithmetic checks on invoices and tally of previous and cumulative billed amounts.

• Create and log SES (Service Entry Sheets) to process invoices upon receiving approval, log the invoice amount and spend-to-date on master project billing list

• Perform weekly reviews of all SES logged, to make sure they are processed in SAP and handle reminders when needed.

• Perform weekly review of ‘Open Workflows’ received from ‘Account Payables’ that needs resolution and coordinate with concerned people who are responsible to address the open workflows.

• Perform daily checks on SAP inbox to resolve any pending / outstanding lists

• Maintain ‘Master Billing List’ on daily basis, with PO and Invoices as they get released or received including change orders, spend-to-date, percentage billed, etc.

• Perform ‘Good Receipts’ when needed for invoice processing

SAP Change Orders:-

• Log change order requests in the master billing list as soon as they are received in the functional mailbox.

• Log the change order in SAP by assigning unique code #, route the same in SAP as per Delegation of Authority for further verification and approval. If approved, such approved change orders are to be sent for PO revision and sent to requestors on email and to the contractor / vendor.

Project Closures:-

• Check for and initiate PO closures throughout the course of project if PO are either unutilized or as soon as job is completed on project. Provide confirmation of PO closure to vendors / contractors with final PO value after verification of billing total matching with our billing (performing reconciliation). SES/Goods Received info should match with invoice received.

• Create open commitment report for the projects you are closing to track project closures.

• For material purchase orders, ensure all quantities of goods received matches with the invoiced quantity. Coordinate with materials marshaller to resolve any imbalances.

Accounting:-

• Review aging report from contractors and resolve all outstanding issues in a timely manner

• Maintain monthly report for project rebilling.

Job Types: Full-time, Contract

Salary: $50.00 - $55.00 per hour

Benefits:

• Dental insurance
• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: On the road

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