Program Support Technician Sr. Job at Virginia Dept of Juvenile Justice
The Department of Juvenile Justice is seeking a qualified and motivated individual for the position of Administrative Office Specialist III. This position provides efficient and accurate administrative and fiscal support to the Division of Community Programs. Performs a variety of diverse business and fiscal management activities for the unit. Supports activities to include assistance with unit business processes and tracking and monitoring of the various services delivered to youth through multiple funding streams. Provides efficient and accurate administrative support to the Business Manager, Deputy Director, Program Managers, and other division staff as needed.
Duties include workflow prioritization and tracking, schedule management and supporting efficient and accurate human resource management and capital resource management. Primary responsibilities include developing and maintaining records management systems, developing spreadsheets to support monitoring of services and quality assurance activities and; documenting and tracking expenditures for different units. Duties also include fiscal processing and tracking, including travel reimbursement and invoice processing, and using eVA to enter and/or retrieve purchase orders.
Duties include workflow prioritization and tracking, schedule management and supporting efficient and accurate human resource management and capital resource management. Primary responsibilities include developing and maintaining records management systems, developing spreadsheets to support monitoring of services and quality assurance activities and; documenting and tracking expenditures for different units. Duties also include fiscal processing and tracking, including travel reimbursement and invoice processing, and using eVA to enter and/or retrieve purchase orders.
Minimum Qualifications
The selected incumbent must posses considerable knowledge of generally accepted business operations, data input and financial tracking principles and practices. Must be able to demonstrate the ability to interpret and apply policies and regulations. Exercise proficiency using Accounting Systems and Microsoft Office to include Excel, Word and PowerPoint. Applicant must be able to demonstrate the ability to manage multiple competing priorities, and to organize and schedule their workload work while managing day-to-day activities in order to meet deadlines and provide exceptional customer service. Applicant must be able to convey their experience as it relates to planning and coordinating meetings and training events. Must be able to demonstrate experience in setting agendas and capturing meeting minutes. Posses the ability to communicate with stakeholders, other agencies and organizations, and to work independently.
Preferred Qualifications
Associate’s degree or certificate in accounting, finance, bookkeeping, business or similar field. An equivalent combination of education, training, and/or experience demonstrating the requisite knowledge, skills, and abilities can substitute a for degree or certificate. Experience with state purchasing, and using eVA.
Special Requirements
Applications and/or resumes should include relevant work history which indicates your qualifications for this position
Electronic Application Only: If you wish to apply for a job with the Virginia Department of Juvenile Justice, an application/resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted Consideration for an interview is based solely on the relevant information presented on the application and /or resume submitted.
This position is open until filled; however, applications/resumes will begin to be reviewed within five (5) business days of the date of this posting.
Background Investigations: Selected applicants are subject to a background investigation and pre-employment drug screen. The investigation may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
Pre-employment medical screenings may be required for some DJJ positions. A valid driver’s license is required by the date of employment
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
Special Instructions to Applicants
Lay off Policy 1.3: If you have been affected by DHRM Policy 1.3 layoff, and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you*must submit the card
BEFORE the closing date* for this position. The Card may be submitted with the state application as an attachment.
DJJ welcomes Veterans! DJJ is committed to hiring and retaining veterans. If applicable, please submit form DD-214 with your state application. Please include your name and the position number in which you are applying.
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Status Updates/Confirmation: Once you submit your online application, you will instantly receive an application confirmation number. You may use this number to track the status of your application during the recruitment process. Please refer to your RMS account for the status of your application. Updates will not be provided via telephone.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
The Department of Juvenile Justice practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply
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