Procurement Assistant Job at University of California - Irvine
Ranked among the top neurology departments in the country by the National Institutes of Health, the UC Irvine Health School of Medicine's Department of Neurology is committed to advancing clinical care, education, and research to help patients with diverse neurological conditions. The department’s 45+ full-time faculty members are highly experienced clinicians who are devoted to training the next generation of neurologists.
Under general direction, incumbent reports directly to the Procurement and Space Manager and indirectly to the Director of Finance. Position will work in a team environment and will be responsible for purchasing a wide variety of complex and individualized office and research supplies, equipment, and services for the Department of Neurology. Duties will include implementation of existing University policies related to procurement and travel/events to ensure policy compliance. Analyze, organize, and prioritize incoming requisitions, using judgment as to the completeness of specifications and required data needed. Place PAL Card orders and provide complete documentation for purchase in a timely manner, while ensuring compliance with PAL Card purchasing guidelines. As a key member of the purchasing team, provide assistance to the department and Central Purchasing/Accounting as required during critical deadlines. Maintain and uphold departmental purchasing procedures and reconciliation.
Compensation Range:
$26.14 - $28.64
Required:
- 1-2 years of relevant experience.
- Skill to function in a team environment by establishing and maintaining cooperative work relationships with faculty, staff, and administrators. Excellent interpersonal and customer service skills. Thorough understanding of office procedures.
- Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors.
- Skill in organizing work for timely completion of assignments. Excellent communications skills with demonstrated ability to write correspondence, policies, and analytical reports.
- Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail. Ability to retrieve documents from various clinic sites. Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills.
- Excellent Computer Skills including knowledge of Microsoft Word, Excel and Power Point.
Preferred:
- Flexible schedule to accommodate overtime due to special projects, conferences, time differences; deadlines, etc. Working knowledge of business document formats; letters, memos, advertisements, grant applications etc .
- Previous experience providing administrative support to senior management Ability to independently develop innovative, logical solutions to difficult, unusual, or first time problems and provide recommendations for action.
Special Conditions Preferred:
- Requires some evening hours and/or overtime.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
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Background Check and Live Scan
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Legal Right to work in the United States
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Vaccination Policies
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Smoking and Tobacco Policy
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Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
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California Child Abuse and Neglect Reporting Act
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E-Verify
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Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
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