Accounting Technician FIN/9-206
Finance

JOB SUMMARY

This position is responsible for performing the daily financial transactions of the department, including
reconciliation of these transactions. This position also maintains office supplies and coordinates the repair and
maintenance of office equipment.

MAJOR DUTIES

1. Processes invoices; reviews vendor statements; matches purchase orders with invoices; prints checks and
prepare for mailing.

2. Maintains vendor files, W-9s and purging old vendor files in a timely manner.
3. Maintains bank files to prevent fraud; sends accounts payable files to bank for verification.
4. Reviews and maintains outstanding check register.
5. Prepares 1099 tax forms for vendors and submits reports to the IRS.
6. Maintains county motor pool including activity log, reservations, issues, and maintenance requests.
7. Processes Fuel billing, Repair billing and Water System labor for Fleet Maintenance; processes Jail billing to

Municipalities.
8. Issues Occupation Tax Certificates; assists with renewals December of each year; reports to State through

BOTSS; complies with Immigration, SAVE and E-Verify regulations; issues petty cash.
9. Greets the General Public conducting business with Finance.
10. Assists in answering the Finance main phone line
11. Collects daily reports and funds from various departments; Posts all receipts.
12. Prepares daily bank deposit
13. Maintains office supplies; coordinates the maintenance of office equipment; prepares work orders as required.
14. Maintains daily postage machine reading for all departments; uploads funds to meter as needed; sorts and

distributes incoming mail and use the County postage machine.
15. Assists in the annual budget process.
16. Prepares regular and special financial reports.
17. Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

1. Knowledge of governmental accounting practices.
2. Knowledge of governmental budget development procedures.
3. Knowledge of computers and job related software programs, including Microsoft Office Suite, specifically

Excel.
4. Skill to analyze issues and problems related to computer programs and work with vendor to resolve issues.
5. Skill in public and interpersonal relations.
6. Skill in researching and preparing reports.
7. Skill in oral and written communication.

SUPERVISORY CONTROLS

The Accounting Manager assigns work in terms of general instructions. The supervisor spot-checks completed
work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include county personnel policies, the County Ordinances, Generally Accepted Accounting Principles,
Accounting and Auditing Standards, Government Finance Officers Association recommendations, and Federal
and State Laws and Regulations. These guidelines require some interpretation in application.

Accounting Technician, Finance
COMPLEXITY/SCOPE OF WORK

• The work consists of related accounting duties. Work includes the ability to review transactions and General

Ledger items and to determine discrepancies. Strict regulations and the need for accuracy contribute to the
complexity of the position.

• The purpose of this position is to participate in the department’s daily financial transactions and in the

preparation of required monthly reports. Success in this position contributes to the efficiency of department
operations and well as to the year-end audit reporting process.

CONTACTS

• Contacts are typically with co-workers, outside auditors, vendors, and members of the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.
  

PHYSICAL DEMANDS/ WORK ENVIRONMENT

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

SPECIAL CERTIFICATIONS AND LICENSES

• Possession of a valid State of Georgia driver's license (Class C) and a satisfactory Motor Vehicle Record

(MVR) in compliance with County Safety and Loss Control Guidelines. Completion of the State of Georgia
Department of Transportation Defensive Driving Course and/or Emergency Vehicle Operation Certification
within twelve (12) months of employment.

ADA COMPLIANCE

• Fayette County is an Equal Opportunity Employer. ADA requires the County to provide reasonable

accommodations to qualified individuals with disabilities. Prospective and current employees are invited to
discuss accommodations.

HIPAA COMPLIANCE

the security of Protected Health Information (PHI) however it is obtained, handled, learned, heard or viewed in
the course of their work.

DRUG AND ALCOHOL COMPLIANCE

employment will undergo testing for the presence of illegal drugs and alcohol as a condition of employment. In
the course of employment, employees are subject to random, reasonable suspicion, post-accident, and
routine fitness for duty testing for illegal drugs and alcohol abuse. Employees are prohibited to work under the
influence, to possess, to distribute, or to sell illegal drugs in the work place or abuse alcohol on the job.
Confirmed positive is reason for denial of employment and/or termination.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field

of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually

associated with the completion of an apprenticeship/internship or having had a similar position for one to two
years.

• Possession of or ability to readily obtain a valid driver's licenses issued by the State of Georgia.