Office Assistant 2 (Calculations) Job at SUNY Upstate Medical University
Schedule based on a 37.5 hour work week. Monday-Friday 8:30-4:30pm. The position is located at the Sarah Loguen Center.
- Syracuse
- Administrative, Secretarial & Clerical
- Full-time
- Opening on: Sep 12 2022
- Accounts Payable
- State of New York
- Office Assistant 2 (Calculations), SG009
- 73226
- CSEA - ASU (Administrative Services Unit)
Reporting to the Accounts Payable Supervisor, the Office Assistant 2 (Calculations) SG09, will handle and process invoices with various pricing (often over $1,000.00) with multiple lines, ensure all payments are proper NYS expenses and in accordance with NYS and SUNY policies and procedures. Verify receiving on invoices and payments with end users. This individual may also assist with processing refunds and unencumbered payments for state-funded vouchers and ensure that payments were issued by NYS and not Research Foundation or any other Upstate funding source. Obtain the required campus signatures and submit to the SUNY Central Office. Work closely with SUNY Central representatives, OSC, Purchasing departments and vendors. Review statements for past due/credit hold issues and resolve them. Required to handle refunds and work with SUNY Central to resolve any issues and/or make corrections. Must also monitor IDL Errors when vouchers do not successfully transmit to Albany; this is completed daily. Assist with processing of encumbered payments and paying purchase order invoices, as needed, and other duties as assigned. Must possess knowledge of pricing agreements to ensure invoices are properly billed.
Minimum Qualifications:New York State Department of Civil Service Eligible List or eligible for transfer.
Preferred Qualifications:Work Days:
Schedule based on a 37.5 hour work week. Monday-Friday 8:30-4:30pm.
Message to Applicants:Position Status: Permanent
The position is located at the Sarah Loguen Center.
Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
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