Office Administrator - PT Job at AE Business Solutions
Life at AE
Our culture is unique and defined by our 10 core values. This continued focus throughout our 70+ year history has enabled us to continue to achieve an extraordinary growth year over year. These accomplishments have allowed us to be named among Top Workplaces in the Madison area.
We’re looking for people driven by our values:
Life at AE includes a bunch of incentives besides a comprehensive insurance package, a 401K…the standard basket of goodies. We also provide an ever-evolving employee experience that includes Birthday cake at 9am, AE Cares Days, referral bonuses, remote work and flexible schedule options, lunch and learns, a collaborative work environment, an environment where the intern’s ideas are given as much respect as the executive management. We believe that the experience a client has with our team should be an extension of our values.
The Role:
AE is looking for a highly organized, trustworthy, and detail-oriented part time Office Administrator and AE champion to join our Madison team and be an essential part of our day-to-day operations.
The Office Administrator (YOU?!) acts as a support system for the entire team. You are responsible for the organization of daily business activities and administrative tasks. No day is ever the same as you shift your focus between office admin responsibilities and supporting other functions within AE. This position collaborates with and reports to the Director of Finance & Operations. The Office Administrator appreciates how little things add up to big impact and works to create environments that support this viewpoint!
A Day in the Life:
What You’ll Need:
Our culture is unique and defined by our 10 core values. This continued focus throughout our 70+ year history has enabled us to continue to achieve an extraordinary growth year over year. These accomplishments have allowed us to be named among Top Workplaces in the Madison area.
We’re looking for people driven by our values:
- Client First Mentality
- Care For Your Family
- Engage Locally
- Embrace Diversity
- Practice Honesty & Integrity
- Work Hard & Work Smart
- Laugh & Have Fun
- Propose Solutions
- Listen & Ask Questions
- Take Ownership & Show Respect
Life at AE includes a bunch of incentives besides a comprehensive insurance package, a 401K…the standard basket of goodies. We also provide an ever-evolving employee experience that includes Birthday cake at 9am, AE Cares Days, referral bonuses, remote work and flexible schedule options, lunch and learns, a collaborative work environment, an environment where the intern’s ideas are given as much respect as the executive management. We believe that the experience a client has with our team should be an extension of our values.
The Role:
AE is looking for a highly organized, trustworthy, and detail-oriented part time Office Administrator and AE champion to join our Madison team and be an essential part of our day-to-day operations.
The Office Administrator (YOU?!) acts as a support system for the entire team. You are responsible for the organization of daily business activities and administrative tasks. No day is ever the same as you shift your focus between office admin responsibilities and supporting other functions within AE. This position collaborates with and reports to the Director of Finance & Operations. The Office Administrator appreciates how little things add up to big impact and works to create environments that support this viewpoint!
A Day in the Life:
- Manage the entrance to maintain a professional image
- Assist AE leadership team in coordinating office operations and practices
- Order and manage office and break room supplies
- Monitor phone and email communication
- Work with staff to ensure the office remains presentable for visitors
- Serve as the point of person for vendors, maintenance, mailing, shipping, supplies, catering, filing, storage and archiving
- Arrange company meetings as needed
- Supervise and coordinate overall administrative activities
- Ability to communicate effectively across all levels of the organization
- Clerical assistance as needed
- Participate as needed in special projects and events
What You’ll Need:
- High School diploma
- 3-5 years of experience of office management
- Microsoft Office experience (Word, Excel, PowerPoint)
- Forward Thinker and Champion for the Team
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Self- starter, analytical and a resourceful problem solver
- Positive and upbeat demeanor
- Great follow up skills
- Part time role. Able to work onsite in our Madison office, Monday - Friday 8a - 12p
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