Job Objectives:

Timely distribution of mail, packages and FedEx communications that come in and go out of Allied World. Assist in facility management for the Farmington office and maintain a smooth working environment, as well as assist with special requests from internal departments.

Duties and Responsibilities:

• Day-to-day facility-related requests. These can include, but are not limited to, heating and cooling requests, pest control issues, parking lot issues, etc.

• Ordering and stocking of office, coffee and kitchen supplies. Keeping the kitchen clean and stocked including monthly cleaning of refrigerators and freezers.

• keeping printer rooms stocked with paper and handling any printer maintenance calls as needed.

• Function as point of contact for small scale facility issues:
• Maintain board room and training room for operations and cleanliness.
• Perform daily inspection of common areas to identify facility issues and cleanliness.

• Manage inventory and deliveries:

o Accept deliveries.

o Cross check invoices with delivery of supplies.

o Validate invoices with packing slips.

• Regular Mail and Overnights – Sorting and circulating incoming and outgoing mail on a timely basis. Create FedEx labels as needed and be available for FedEx pickup and delivery. Become proficient in complicated international mailings with both USPS and FedEx. Process equipment shipments as well as documents and be able to lift up to 25 lbs. Continue to search for ways to improve business workflow and efficiencies.

• Provide intermittent front desk coverage for Reception.

• Special projects as needed - Assist, process, or research items, issues or services required by all departments with supervisor approval.

Requirements:

• Candidate must have a knowledge of administrative practices and procedures.

• Experience in a mailroom environment.

• Experience with maintenance and repair of office equipment and furniture.

• Strong interpersonal skills at all levels of business, including interacting with staff and external business parties.

• The ability to work independently as well as in a team environment, while keeping supervisor informed of all requests for special projects.

• Excellent organizational skills.

• Ability to multitask and change directions at a moment’s notice.

• Excellent attendance and punctuality is critical for this job.

• Potential travel to Boston regional office.

About Fairfax
Fairfax is a holding company which, through its subsidiaries, is engaged in property and casualty insurance and reinsurance and investment management.

About Allied World
Allied World Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holdings Limited, and we benefit from a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways. Our capital base is strong, our solutions anticipate rather than react to changing trends, and our teams are focused on establishing long-term relationships that are mutually beneficial. Learn more about how we can help you manage your risk by visiting: Web: www.awac.com | Facebook: www.facebook.com/alliedworld | LinkedIn: https://www.linkedin.com/company/allied-world

Our generous benefits package includes: Health and Dental Insurance, 401k plan, and Group Term Life Insurance. Allied World Insurance Company is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will be considered for employment without regard to an individual's race, color, national origin, religion or belief, sex, age, genetic information, marital or civil partnership status, family status, sexual orientation, gender identity, or their protected veteran or disability status. Please visit www.awac.com for further information on Allied World.