Materials Mgmt Specialist II - Central Distribution - Full Time/Days - req# 1896138461 Job at Antelope Valley Hospital
Job Objective:
Under the supervision of the Supervisor Materials Management performs all duties and functions relating to the maintenance of inventory levels within areas of responsibility.
Essential Duties and Responsibilities:
- Inventories and distributes medical/surgical supplies to all nursing units, according to par levels, on a selected schedule
- Prepares stock purchase orders on electronic data information system; transmits to vendors, monitors pricing, and does follow-up as required. Informs Supervisor of changes
- Prepares documents to process stock adjustments due to incorrect shipment; shortages, damages, etc. Keeps Supervisor informed of problems
- Assists Supervisor Materials Management with cycle counts, fiscal inventory and distribution operations
- Assists the manager with the establishment of priorities and delivery schedules of incoming materials or supplies and ensure they meet required delivery dates
- Maintains established quality control systems for supplies (rotation and storage)
- Adjusts par levels, additions and deletions of supplies in par locations
- Edits par levels and notifies Supervisor of changes for computer
- Receives requests for supplies, selects stock from inventory and loads distribution cart. Distributes supplies to designated areas
- Forward packing lists, bills of lading and related materials to the Materials Specialist II (Receiver)
- Answers and places telephone calls to and from our customers
- Maintain clean working conditions within the department on a daily basis
- Maintains professional work habits by organizing workload, setting priorities, completing assignments in a timely manner, utilizing resources appropriately. complying with department program standards and adapts well to changes
- Able to interact with patients, visitors and hospital personnel in a professional manner
- Able to relate effectively to people and situations in a stressful and fast pace environment
- Through continuing education, maintains up-to-date knowledge in the area of Materials Management
- Loads or unloads material, equipment, merchandise, or supplies from dock area to designated delivery area/warehouse
- Checks for obsolete and outdated supplies in inventory areas
- Obtains authorized signatures for delivery of non-stock items delivered to departments and forwards paperwork to the department secretary
- Works with department managers and/or directors on controlling overall supply expenses (via par levels and expenses)
- Identifies patient chargeable supplies with labels
- Works closely with Supervisor to identify, develop and implement new processes with distribution
- Assist with other items as assigned or required
- Supports and backs-up all Materials Management staff as required
Non-Essential Duties:
- Makes minor repairs on some equipment
- Other miscellaneous duties as required
Knowledge, Skills and Abilities:
Knowledge
Knowledge of generally accepted purchasing practices and terminology, generally acquired through one or more years experience in Materials Management at AVH or a facility of comparable size and scope of service, or the equivalent of two semesters college level courses in purchasing, Materials Management or related field
Working knowledge of Materials Management Inventory Control System(s)
Skills
Skill in typing
Skills in computer usage
Skilled in customer service and satisfaction
Abilities
Ability to learn and use computer purchasing and inventory related systems
Ability to read and write at a level generally achieved by high school graduation or equivalent
Ability to learn inventory skills (ordering, restocking shelves, inventory practices. terminology, etc.)
Ability to interact with patients, visitors and hospital personnel in a professional manner. Able to relate effectively to people and situations in a stressful and fast pace environment
Ability to resolve emergencies related to acquiring arid distribution of supplies and equipment as needed
Ability to learn, lead, train, educate and direct new policies, procedures and programs
Ability to coordinate, organize and evaluate work
Ability to work with minimal supervision and act independently
Core Competencies: All AVH employees will effectively demonstrate these behaviors:
Accountability
Action Oriented
Customer Focused
Compassion
Effective Communication
Teamwork
Ethics & Values
Integrity & Trust
Education and Experience:
Education
High School Graduate or General Educational Development (GED®) Test Equivalency Certificate required
Experience
Computer experience required
One (1) to two (2) years materials management, inventory control and distribution experience required
Good driving record, to be able to qualify for AVH vehicle liability insurance
Healthcare purchasing and distribution experience desired
Required Licensure and/or Certifications:
Valid California Driver's License to drive hospital vehicles
Physical Requirements and Working Conditions:
Work is usually performed in an office I warehouse / hospital environment and dock area.
Work may be noisy and subject to many interruptions, distractions and temperature variations due to the close proximity of dock and open doors.
Par leveling and deliveries are performed throughout the facility; job requires extensive walking or standing, bending, twisting and reaching.
Must be able to frequently lift, carry, push and pull up to 25 lbs., occasionally up to 50 lbs.
A detailed description of the physical requirements of this job is maintained in the Employee Health Department.
Education
· High School Graduate or General Educational Development (GED®) Test Equivalency Certificate required
Required Licensure and/or Certifications:
· Valid California Driver's License to drive hospital vehicles
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