The Celestar Corporation has been issued an IMMEDIATE Task Order to provide support to the Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL). As a result, we’re looking for multiple Management Advisors who will be seated in Washington, DC. If interested and qualified, we welcome you to post for this challenging opportunity.

SECURITY CLEARANCE: A Secret security clearance is required for the position; however, the Advisor(s) can begin work with an interim Secret clearance

PERIOD OF PERFORMANCE: One (1) Year from the Date of Assignment with the potential for four (4) follow-on Option Years.

BACKGROUND

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

POSITION DESCRIPTION

The Management Advisor will provide programmatic, contractual, logistical, and administrative support to one or more INL offices and/or program teams. In particular, the incumbent will advise on the management of programs; draft briefing materials, factsheets, and reports for INL offices where assigned; provide advice on monitoring and evaluation methods and best practices; research and present ideas for new programming initiatives; and assist with coordination of program activities with INL offices, INL post sections, and with implementers. The Advisor will assist the assigned team with budget policy, analysis and processes, and contracts. The Advisor will organize and attend meetings, assist with staffing issues, and provide other general administrative and programmatic support to help the relevant team and other elements within a particular INL office.

LEVEL OF EFFORT

Hours for this full-time position will be the core hours of the Department of State, Washington, DC: Monday through Friday, with a minimum of 40 hours per week, 8 hours per day.

LOCATION
The physical work location is INL’s office space at the SA-01, 2401 E St. NW, Washington, D.C., 20037.

TRAVEL
Domestic and international travel may be required for this position and will be done at the behest of the Office Director or Deputy Director or Budget and Logistics Team Lead, and with the prior authorization of the INL Contracting Officer.

If travel to Afghanistan is required, INL-Kabul will provide the Advisor with access to the Embassy compound. The Advisor will have access to hardened and/or regular cars (exact type will be dependent on the security situation) from motor pool for transportation around Kabul. At this time, specific housing accommodations are not known; at a minimum, the Analyst should expect to be housed in an independent, freestanding container.

The Advisor will be issued a Common Access Card (CAC) and receive the following life support allowances there under: Billeting; Commissary; Mil Exchange; Excess Baggage; Milair; Ground Transportation; DFAC; MWR; Resuscitative Care

TRAINING
There is mandatory training required for DOS-specific equipment, systems, and processes (reference 13 FAM 300 Agency Mandated Training), which shall be completed promptly and in accordance with Department policy.

Travel related training (i.e. FACT (CT650), HTSOS-C etc.), may be required

DUTIES AND RESPONSIBILITIES

• Assist in the coordination with counterparts at U.S. Embassies, INL Executive Office (EX), and Charleston Financial Center to advise in determining funding and developing budgets and foreign assistance programs in a region or country.
• Draft and coordinate for higher level review bilateral letters of agreement with host governments, governing Congressionally-appropriated and country-specific foreign assistance funds in excess of $500 million a year.
• Draft contractual statements of work to meet U.S. foreign policy objectives, support the interagency, and work with procurement and budgetary offices to ensure funding is secured and to monitor initiatives and programs through federal contracts.
• Work with program officers and the procurement division as an advisor to formulate budgets, inter-agency agreements, evaluate statements of work, develop/track program metrics of effectiveness, and monitor budgetary obligations and disbursements.
• Assist in programmatic budget execution ensuring that public information, demand reduction, sustainable development, counter-narcotics, law enforcement, and rule of law programs in Afghanistan and Pakistan are appropriately funded for the implementation of U.S. policy, goals, and objectives.
• Draft and coordinate congressional notifications for budgeting priorities. Coordinate with necessary INL bureau entities and State Department divisions to track the associated obligation of funds for the program office.
• Implement budget protocols that institute a strong knowledge about programs and policy related to narcotics, justice, and corrections and their impact on the geographic, economic, and political development in one or more countries or regions.
• Assist in the implementation of capacity building programs so host nation agencies may assume responsibility for opposing narcotics and promoting the rule of law.
• Coordinate information collection, analysis, and data-sharing with the Embassy-based program officers, INL implementing partners, and the interagency as required in order to develop, track, and document financial metrics to measure the effectiveness of INL’s programs.
• Attend and provide guidance in budgetary and programmatic discussions/meetings with Bureau leadership, other senior managers, and interagency partners in obtaining resources needed to carry out INL programs.
• Draft and coordinate the preparation of programmatic and budgetary justifications and responses to Congressional, OMB, Department, Bureau and Embassy offices.
• Draft and coordinate program justifications and responses to congressional and oversight committees, including OMB, GAO, OIG, SIGAR, and the House and Senate committees on foreign appropriations.
• Provide guidance in the formulation and management of human resources and staffing patterns, including U.S. government direct hire, personal services contractors, and third party contractors, as required.
• Assist in managing the Performance Management Plan (PMP) implementation, including reviewing, collecting, and organizing the monthly performance management plan (PMP) data collection templates.
• Assist with monitoring and evaluation projects, including drafting, updating, and collecting Performance Measurement Plans and Data Collection Templates, updating Tableau dashboards, and managing data collection.
• Ensure all GOR, COR, and AOR files are up-to-date for previous projects that are no longer under active program management.
• Support the field and Washington human resources/staffing requirements, including by scheduling interviews, shepherding hiring paperwork, and scheduling pre-deployment training and consultations, to help prepare new staff for field deployment.
• Assist in the preparation of background materials and reports used by INL, and assist in the preparation of reports, speeches, briefings, and testimony on INL issues.
• Provide general administrative and programmatic support to INL offices and/or program team, including but not limited to assembling briefing books, drafting reports and updates, serving as control officer, and scheduling meetings, among other requirements. Assist with logistical and administrative tasks, including VIP travel to the United States and/or countries where INL programs are administered.
• Coordinate with the Charleston Post Support Unit (PSU) on Regional Financial Management System (RFMS) and Consolidated Overseas Accountability Support Toolbox (COAST) financial reporting to ensure proper financial management for INL.
• Coordinate the tracking and reporting of financial data and make recommendations on current and anticipated programmatic commitments, while also managing and reporting on Domestic-held and Post-held resources.
• Provide advisory support to the Office Director, Deputy Director, and Team Leads.

RESEARCH/ASSISTANCE

• As requested or on own initiative, make careful and exhaustive searches for information difficult to obtain, compile data, and make preliminary analysis for the Director or other staff officers as appropriate.
• Respond to requests from Bureau and Department staff/program officers and leadership for information concerning administrative and budget programs. From available background data, assemble requested information or follow-up to ensure that staff members submit required answers within the specified timeframe.
• Provide advice and guidance to staff on applicable procedures, instructions, and other regulations pertaining to budget coordination and administrative issues.
• Establish and maintain budgetary and accounting records of various types that may be needed or will assist in the efficient operation of the office. Ensure files have all pertinent documents and signatures. Maintain and accurately update file system to enable quick and efficient retrieval of information. Accurately purge files or perform other file disposition actions in accordance with established procedures. Where appropriate, responsible for the accurate receipt, control, logging, safekeeping, and necessary action on all classified material received.
• Effectively enhance the ability of the office to support overall mission requirements through skilled use of spreadsheet or database software, word-processing software, and graphics and presentation software to draft documents; accurately enter, revise, sort, calculate, and retrieve data for standard reports; prepare and provide graphic symbols, charts, and graphs for viewgraphs and/or paper presentations.

MINIMUM QUALIFICATIONS

• U.S. Citizenship
• A Bachelor’s degree from an accredited institution
• Six (6) to ten (10) years’ experience in relevant field
• Demonstrated knowledge of Federal regulations in regard to area of specific need
• Proficient in Microsoft Office Suite
• Demonstrated experience facilitating organizational change

PREFERRED QUALIFICATION

• A Bachelor’s degree in Accounting, Finance, Business Management, Political Science, International Affairs, Security studies, or equivalent field
• Demonstrated at least one (01) year of experience in international affairs
• Demonstrated ability to communicate effectively both orally and in writing
• Demonstrated ability to establish and maintain effective relationships
• Demonstrated ability to provide excellent customer service
• Demonstrated skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times
• Demonstrated ability to conduct program and financial analysis and management, monitoring, and reporting in an accurate, effective, and timely manner

IMPORTANT NOTE: This is a Best Athlete Selection Process! With this in mind, please ensure that the required and/or desired experience is reflected on your resume to receive fair and competitive consideration.

Come onboard with a company that Values its Employees!
Celestar, a Veteran Owned Company, is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance. We also offer a 401k retirement company match, paid Holidays and Personal Time Off.

Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.