About SCAN

As one of the nation’s largest not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, and Nevada, SCAN Group has been a mission-driven organization dedicated to keeping seniors healthy and independent for over 40 years. SCAN employees are passionate about what they do, and understand that success is based on achieving the mission. Employees are afforded with the training and tools necessary to do their jobs and are rewarded for their efforts and recognized as experts in their fields. To learn more, visit thescangroup.org or follow us on social media: LinkedIn; Facebook; and Twitter.

The Job

This position supports the Legal Department, which includes 6 attorneys, a privacy officer, a privacy specialist, a records manager and one senior legal assistant. This position is mainly responsible for supporting five attorneys, the privacy officer, the privacy specialist, and for providing assistance to the General Counsel and other staff as needed.

You Will

Manage, organize, and maintain electronic and paper documents using a complex filing system.

Provide administrative support with drafting, proofreading, and editing of legal documents, including contracts and correspondence. Assist with the preparation of materials for presentations, meetings, and legal proceedings.

Maintain matters organized by triaging priorities, monitoring and updating status, documenting actions, tracking deadlines, maintain logs, and preparing reports.

Coordinate and prepare meetings with internal and external clients as need. Responsibilities may include agenda preparation, virtual or physical room set up, and general logistics to ensure a smooth participation experience.

Timely prepare and process expense reports and order supplies.

Exercise independent problem-solving techniques to resolve administrative problems.

Maintain privacy and confidentialy of all matters.

Work collaboratively with other departments and outside counsel.

Accomplish organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Assist in the development or improvement of department-wide business processes and policies and procedures.

Serve as one of the contract management system administrators, utilizing the company contract management system.

Assist Sr, Legal Assistant with Board of Directors administrative functions and Board meeting preparation,

Assist with project management for Legal Department projects.

Contribute to the team effort by performing other tasks and general administrative support as needed.

Other duties as assigned.

Your Qualifications

• Associate’s degree, Bachelor's preferred.
• 5+ years of experience working with attorneys as a legal assistant, legal secretary, or paralegal in a law firm or in a corporate legal department.
• Ability to problem-solve, use judgment and discretion.
• Proactive and flexible, with the ability to work in an environment with shifting priorities and demands.
• Strong organization skills; detail oriented and ability to work with precision.
• Ability to work with complex organizational and filing systems.
• Strong interpersonal skills and professional demeanor, including excellent written and verbal skills.
• Ability to handle multiple tasks simultaneously.
• Ability to handle and manage confidential information.
• Strong knowledge in MS Office.
• Experience using administrative and legal technology, with a demonstrated ability to quickly learn new programs.

Covid-19 Vaccination Policy

To ensure a healthy and safe work environment, if you are selected for this position, your job offer with SCAN Health will be contingent upon being fully vaccinated and providing proof of your COVID-19 vaccine within 3 days after your start date. Generally, you are considered fully vaccinated 14 days after receiving the last dose, as recommended by the manufacturer, of a vaccine that has been authorized by the FDA for use in the United States, including vaccinations that have been approved pursuant to an Emergency Use Authorization. If fully vaccinated outside of the United States, the vaccination must be listed for emergency use by the World Health Organization (WHO). If you cannot receive the vaccine because of a disability/medical reason or sincerely-held religious belief, you may request an accommodation to this requirement by contacting COVID-19 Vaccination Policy. Learn more about the COVID-19 vaccination here - https://www.cdc.gov/coronavirus/2019-ncov/vaccines/index.html

What's in it for you?

• Base salary range: $27.98 to $44.76 per hour
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• 11 paid holidays per year, plus 1 additional floating holiday
• Excellent 401(k) Retirement Saving Plan with employer match
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required. #LI-JA1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)