Human Resources Manager Job at Arthritis Foundation, Inc
Job Title
Human Resources Manager
Department
People Operations | Human Resources
Classification
Grade 5: Range $52,000.00 - $65,000.00
FLSA Status
Full Time | Exempt
Supervisor (title)
VP, People Operations
As a non-profit health organization, the Arthritis Foundation is committed to putting the health and safety of our team members and constituents first. In order to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory Vaccination Policy. All employees of the Arthritis Foundation are required to provide proof of the COVID-19 vaccination prior to employment unless a reasonable accommodation is approved.
POSITION SUMMARY (Basic purpose or primary function of job)
The People Operations HR Manager (the “Manager”) manages and assist with day-to-day operations of the People Operations team to facilitate a high-performance and high-engagement culture for staff and volunteers. The Manager carries out responsibilities in the following functional areas: HR administration, sourcing & recruitment, onboarding, benefits, risk management, HR & volunteer portal systems support and other related activities.
JOB RESPONSIBILITIES (Principal responsibilities or job duties)
Human Resources
- Compiles and maintains personnel electronic files within the ADP system; ensures that system records are accurately recorded (job descriptions, compensation adjustment forms and other personnel documents).
- Supports recruitment process by performing searches for qualified job candidates using recruitment resources, advertisements, job boards, or employee referrals.
- Assist in identifying and establishing diverse sources of recruiting in local markets.
- Assist with the management of job requisitions using ADP Application Tracking System and external sites.
- Prepares and post job opening announcements on websites internally and externally.
- Processes pre-employment staff and JA Camp volunteer background investigations.
- Maintains compliance of staff conflict of interest documents.
- Serves as the internship coordinator by managing the recruitment, placement, and onboarding of interns within the field and home office departments.
- Updates and maintains new hire and termination trackers.
- Completes employment references and verifications.
- Assist with new hire onboarding and shipment of welcome packages.
- Updates and maintains organizational charts.
General Administration
- Serves as the department’s Purchasing Agent by process all invoices, check request and budget assistance.
- Maintain People Operations SharePoint sites – provides updates for Human Resources, Volunteer Engagement & DEI pages.
- Creates and distributes People Operations monthly newsletter (People Perspectives).
- Completes people locator searches to identify pension plan participants and assist in closure of 45 legacy defined contribution plans.
- Maintains planner and notes for department meetings.
- Processes and activates volunteers in Digital Cheetah volunteer portal.
- Updates and maintains risk management incident log with camp, driving and other claims issues.
- Assist with gathering data for risk management annual renewal.
Responsible for other tasks and projects as assigned.
REQUIRED EXPERIENCE & EDUCATION
- Associates or bachelor’s degree in a related field strongly preferred.
- Two (2) + years of HR Coordinator or HR Administrative experience.
- Knowledge and experience in human resources processes and the ability to coordinate activities for a team.
- Ability to multi-task and manage multiple priorities in a timely and efficient manner and anticipate critical deadlines.
- Understanding of confidentiality within the HR department.
- Excellent internal and external customer service skills.
- Strong attention to detail, good organizational skills and the ability to prioritize with changing situations.
- Excellent interpersonal, verbal and written communications skills to drive tasks to completion.
- Proficient in MS Office Suite, including Excel, Word, Outlook, PowerPoint, SharePoint and MS Teams.
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