Mission: To enrich the lives of individuals and families through outstanding community-based supports and mutually rewarding relationships.

Values: Customer Focus, Excellence, Stewardship, Learning and Growth

Position Summary: This position oversees processes associated with several key areas within Human Resources, examples include: benefit administration, leave administration, HRIS administration, compliance, workers’ compensation, etc. Reports to the Associate Director of Human Resources.

Job Roles and responsibilities:

• Benefits Administration, to include: employee communication regarding eligibility and general questions, enrollments, changes, terminations and COBRA.
• Provide internal & external customers with outstanding service, accurate information and timely responses.
• Complete new hire and termination processes in HRIS database and benefit portal(s) for employees.
• Leave Administration to include: FMLA, NJFLA, personal medical leaves and disability insurance.
• Complete administrative tasks associated with work-related injuries; collect required reports and enter claim details in online portal.
• Proactively communicate expiring compliance documentation to staff; update HRIS system with new documentation and expiration dates.
• Maintain the confidentiality of agency/ employee information & files.
• Prepare, maintain and disseminate reports related to HR processes and compliance tracking.
• Communicate employee information to management team, Payroll and IT as needed.
• Adhere to regulatory timelines for personnel transactions: I9’s, background checks, etc.
• Ensure personnel files are up-to-date with required information; timely filing of all paperwork.
• Participate in ongoing Human Resources projects.
• Perform self-audits on personnel files, benefit records and compliance and fingerprint logs.
• Ensure accuracy of data maintained in the HRIS and timekeeping systems; promptly report any discrepancies.
• Maintain accurate information on Human Resource tracking reports; ability to generate specific reporting data when requested.
• Serve as the liaison with external departments, regulatory agencies, staff and management.
• Cooperate with company and regulatory agency personnel during an audit, inspection or investigation.
• Comply with federal and state employment laws, in addition to agency policy and procedure.
• Provide back-up support to the Recruiter and Administrative Assistant, when required.
• Perform other duties as assigned.

Requirements:

• Ability to demonstrate general knowledge of Human Resources competencies; understands how to apply competencies in day-to-day transactions with staff and management.
• Strong customer service and collaboration skills.
• Strong analytical and communication skills.
• Ability to use excellent oral and written communication skills.
• Ability to self-direct and prioritize projects to ensure timely completion with attention to detail.
• Ability to read, write and speak English and communicate effectively with all constituencies of a diverse community; perform arithmetical calculations.
• Fully proficient at an advanced level in Microsoft Office, especially Word, Power Point and Excel.
• Proficient with HRIS and timekeeping systems; and the ability to learn new and emerging software.

Position Qualifications:

• · Bachelor’s degree in Human Resources, Administrative Science, Business Administration or a related field preferred.
• Two (2) years of technical Human Resources administrative experience.
• Valid driver’s license in current state of residence.
• Appropriate additional experience may be considered in lieu of the educational requirements and vice versa.

EOE M/F/D/V

Job Type: Full-time

Pay: $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

COVID-19 considerations:
Masks are optional while training at the administrative office; however, they must be worn at all program locations. Additionally, pursuant to New Jersey Executive Order, all employees are required to provide evidence of a COVID-19 vaccination with booster

Application Question(s):

• Describe your experience using HRIS systems
• How many years of experience do you have working with Non Profit organizations?
• Please explain your experience with Benefits and Leave administration
• How many years of experience do you have with Microsoft Excel

Work Location: One location

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